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WNYCOSH-ED
September 19, 2021
Question

A report showing gross wages paid per pay period and the amount charged to a contract

  • September 19, 2021
  • 1 reply
  • 0 views

Background: We are a non-profit, we are paid weekly. Each employee is paid by various funding sources (contracts) 

I'm trying to run a report that show total gross wages paid to each employee and an add'l field showing the amount charged to a particular contract. After 2.5 hours with support I'm told it's not possible, which is nuts. 

 

I'd be able to work with a report that shows total gross wage by employee paid for each pay period for a specific period of time. How can this not be possible?

1 reply

Rubielyn_J
Rubielyn_J
September 19, 2021

Let me share some information about generating a report showing the total gross wages paid to each employee and the amount charged to a particular contract, @WNYCOSH-ED.

 

You can run the Payroll Summary by Employee to show the data you want. To do this, here's how:

 

  1. In your QBO account, select the Reports menu.
  2. In the Find report by name field, search for Payroll Summary by Employee. 
  3. Choose the date. 
  4. Click the Customize option to add more filters.
  5. Once done, click Run report. 

 

The amount charged to a particular contract will be shown in the report depends on how you entered it. If you record this as an item, then it will appear on the statement. Otherwise, you can export the report and manually add the contract to it. For more insights about the process, feel free to open this resource: Manage reports in QuickBooks. 

 

Additionally, let me attach this link to help you memorize a report. It will help save it with its current customization settings.

 

Keep in touch if you have other questions about generating reports in QuickBooks. I'll be happy to help you again. Stay safe and take care.

    W
    WNYCOSH-EDAuthor
    September 19, 2021

    Thank you for your response. This report is exactly what I want. I don't see that report available. We have QBO Advanced. I'm not sure if it's available on all levels. I went to reports typed in the name and there were no payroll reports except for the custom reports I created. 

    Rubielyn_J
    Rubielyn_J
    September 20, 2021

    I appreciate you for getting back to this thread, @WNYCOSH-ED. I can share with you some information to ensure that you can generate payroll reports.

     

    To run a Payroll Summary by Employee statement, you must have a payroll subscription on your QuickBooks Online Advanced account. Then, if you have the service but still the report is unavailable, ensure that you have user access. If none, ask permission from the primary and company admins to give you the rights.

     

    If you pass the requirements above but still get the same issue, we can perform some troubleshooting steps to fix this. There are times that the browser is full of frequently accessed page resources, which causes some errors or unusual responses. Let's start accessing your account using a different or a private browser. You can use either of these shortcut keys:

     

    • Google Chrome: Ctrl + Shift + N
    • Mozilla Firefox: Ctrl + Shift + P
    • Microsoft Edge: Ctrl + Shift + P
    • Safari: Command + Shift + N

     

    Once you have successfully generated the report, go back to your regular browser and clear its cache. This is done to speed up the process next time you do a transaction in QuickBooks Online. Also, an alternative way is to use other compatible browsers.

     

    In addition, I've attached this resource to help you learn specific ways to personalize your statements in QuickBooks: Common custom reports.

     

    I'm always around to lend a hand if you have more questions about managing your payroll reports in QBO. Just tag my name in the comment section so I can assist you further. Take care and have a good one.

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