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CalebC
September 13, 2022
Question

Ability to mark any Payroll Item as non-accruing (Ehnancement Request)

  • September 13, 2022
  • 1 reply
  • 0 views

Hello Quickbooks Community and Support,

I need the ability to create payroll items that can be marked as non-accruing (as it pertains to sick leave, vacation leave, etc...). The item needs to be a normal "wage" as it is required to calculate taxes, 401(k) contributions, etc. appropriately.

 

Let's give an example. Let's say an employee worked 40 hours on a special payroll line item where they can be paid a certain amount for attending educational classes/training/etc. however, the benefit states that sick and vacation time will not be accrued when using this payroll item.

 

Currently, there are discussions that indicate "hacks" on ways of accomplishing this, but it is very limited, and doesn't seem to be the right way of handling it in Quickbooks.

 

In my opinion, at a minimum there should be a simple checkbox to specify for any payroll item not to accrue sick or vacation time.

1 reply

G
Giovann_G
September 13, 2022

Hello, CalebC.

 

I understand how important it is for you to have the option of creating a payroll item that doesn't accrue sick or vacation pay. Currently, this option isn't available yet.

 

As a workaround, you can create a normal customer set-up wage payroll item either Hourly Wages or Bonus the special payroll item. Then, run it on a separate paycheck and ensure the Do not accrue sick/vacation is selected.

 

The following are the steps to create a payroll item:

 

  1. Go to the Lists menu, then Payroll Item List.
  2. Under the Payroll Item dropdown, select New.
  3. Click Custom Setup, then Next.
  4. Select Wage in the Payroll item type screen and hit Next, 
  5. Either choose Hourly Wages or Bonus, then Next.
  6. Follow the on-screen instruction to complete the process.
  7. Once done, hit Finish.

 

After that, you can run a separate paycheck for this payroll item only, making sure to check the box that says Do not accrue sick/vacation to prevent it from accruing sick and vacation pay.

 

Here's how:

 

  1. Go to the Employees menu, then Pay Employees.
  2. Select Unscheduled Payroll.
  3. Ensure it has the correct Pay Period Ends and Check Date.
  4. Choose the employee you want to run from the list.
  5. Click the Open Paycheck Details.
  6. Add the payroll item you created above and enter the rate and hours if necessary.
  7. Ensure to select the Do Not accrue sick/vacation box.
  8. Once done, hit Save & Close.
  9. Complete the payroll as normal.

 

The idea of creating a payroll item that can be marked as non-accruing for sick and vacation is a great addition for future product enhancement. I recommend that you submit your product suggestion through QuickBooks. This allows our software engineers to review your request and possibly include it in the next update. I'll show you how.

 

  1. Go to the Help menu.
  2. Select Send Feedback Online, then Product Suggestion.
  3. Enter your request.
  4. Once done, hit Send Feedback.

 

I've included this article for future reference in case you run into problems with your sick and vacation pay: Sick and vacation time are incorrect or not accruing on paychecks.

 

Let me know if you need further assistance setting up payroll items. I'll be around to help you.

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