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rjmmusic
February 5, 2025
Question

Accidentally paid the same pay period twice

  • February 5, 2025
  • 1 reply
  • 0 views

Hi all,

 

We're using QB Premier with Enhanced Payroll. Today, I realized that the payroll check I printed yesterday was for 2 weeks ago, which was already paid. So, I haven't paid for last week, but have paid twice for the previous week.

 

Both checks have already been deposited, so what's the easiest way to fix this? Is there some way I can change the payment to apply to this week instead? One further complication is that the amounts for the two paychecks are not the same - the one I double paid is a larger amount than the one that I should have paid.

 

Thanks in advance for any help!

 

1 reply

J
Jelayca V
February 5, 2025

We can create a deduction item to apply to your next paycheck @rjmmusic. This will help ensure everything is accurate moving forward. I’d be glad to navigate you through this process in QuickBooks Desktop (QBDT).

 

Given that the double payment is a larger amount, a deduction item will allow you to gradually recoup the overpaid funds while keeping your payroll records straightforward and compliant. To create a payroll item, here's how:

 

  1. Navigate to the Lists menu, then Payroll Item List.
  2. Click the Payroll Item button, then New.
  3. Select Custom Setup, then Next.
  4. Choose Deduction, then Next.
  5. Enter the name of the payroll item, then Next.
  6. In the Liability account field, enter the same expense account used for the original compensation item, then Next.
  7. Select a tax tracking type of Compensation and click Next twice.  
  8. If the employee is paid hourly, select Calculate this item based on Quantity, or select Neither if the employee is salaried. Click Next, then Finish.  

 

After that, let's apply the new deduction payroll item to the next paycheck, and then enter the amount.

 

Additionally, here's a helpful QuickBooks Payroll article you can bookmark on creating one-off or corrected paychecks: Create A Late (Backdated) Paycheck In QuickBooks Payroll.

 

I'll be around to help if you have further questions about your paychecks in QBDT. Please let me know in the comment section. 

R
rjmmusicAuthor
February 5, 2025

Thanks very much for the detailed instructions! I've got it all sorted out now.

 

G
GlinetteC
February 5, 2025

You're very welcome, rjmmusic.

 

I'm thrilled to hear that the instructions provided by my colleague were helpful and that you've sorted everything out. We aim to provide the best support possible and ensure that your QuickBooks experience is great.

 

As always, the Community is full of QuickBooks experts, so don't hesitate to ask. We love helping you achieve your goals.

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