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chris34
December 11, 2018
Solved

Accidentally ran payroll without any taxes being deducted due to me not making the requested payroll update. Now I need to edit checks/payroll already printed and cashed.

  • December 11, 2018
  • 4 replies
  • 0 views

Was in a rush and I opted out of a payroll update yesterday when running payroll. Just realized that because of this Quickbooks did not make any deductions for taxes from my employees checks. Checks have already been distributed to employees and most have been deposited or cashed. How can I correct this mess? I need to find out how I can reprint/edit checks so that taxes are correct and somehow recoup the amounts from my employees who didn't pay any taxes this week.

Best answer by john-pero
Make notes of the net checks distributed. Create a duplicate check number for each and post each to Employee Advance. Add it as a payroll item if you do not have already.

Void issued payroll checks. Install update. Run payroll again for correct taxing. Go into each check detail before saving and enter deduction from net to the employee advance item. Each new payroll check will be zero but taxes will be correct. Next period when you run payroll you will deduct remaining advance amounts from each employee.

4 replies

john-pero
john-peroAnswer
December 11, 2018
Make notes of the net checks distributed. Create a duplicate check number for each and post each to Employee Advance. Add it as a payroll item if you do not have already.

Void issued payroll checks. Install update. Run payroll again for correct taxing. Go into each check detail before saving and enter deduction from net to the employee advance item. Each new payroll check will be zero but taxes will be correct. Next period when you run payroll you will deduct remaining advance amounts from each employee.
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    chris34Author
    December 11, 2018
    Thank you John. Got it all straightened out thanks to you.
    T
    Trevor2
    December 11, 2018

    This same thing happened to me with payroll because the payroll tax tables hadn't updated.  I didn't realize it until after everyone had cashed their checks. I was planing on some of the suggestions on this page and rerunning payroll. After updating the tax tables I ran the next weeks payroll and QuickBooks automatically deducted the correct amount of taxes for both weeks. Hope this helps, it saved me a ton of time. 

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    falonamiller
    December 11, 2018
    Did you get a lot of complaints from employees?
    S
    SirMatthew
    December 13, 2018

    Just wait until you go to do payroll NEXT WEEK! QuickBooks' latest maintenance release created a NIGHTMARE.  FOUR clients called me today with the same issue - no payroll taxes withheld.  They downloaded updated and then it took out the taxes and after digging deeper, we realized it took DOUBLE SS and MED!!!!!!!!! Some employees are so over-withheld that we're going to have to issue refund checks to them because they are going on seasonal layoff.   The fix for now is to  uninstall and reinstall Quickbooks and NOT install the patch (release 9).  Thank heaven I have an earlier download that doesn't have that awful patch in it!  I have advised all clients to WAIT until they hear from me to install this update,  with the hope that QB will fix the thing!

     

     

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    AmandaM915
    January 21, 2022

    MY NEW EMPLOYER  CHECKSTUBS ARE SHOWING NO TAXES BEING TAKEN OUT.WHAT DO I DO ? AND I PUT 0 DEPENDANTS 

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    Maybelle_S
    January 21, 2022

    Hi there, @AmandaM915.

     

    I'll provide some information about why payroll taxes are not deducted from your employer's paychecks.

     

    There are several reasons why payroll taxes are not being taken out of paychecks:

     

    • The total annual salary exceeds the salary limit.

    • The gross wages of the employee's last payroll are too low.

    • The payroll tax table is not updated before running payroll.

     

    To fix the issue, I suggest performing some troubleshooting steps by refreshing the payroll service and updating the tax table.

     

    Let's open first the company file and go to the Account Maintenance page. Please follow the steps below.

     

    1. On the Employees tab, scroll down and pick My Payroll Service.

    2. Choose the Account/Billing information option.

    3. Enter your Intuit user ID and password.

    4. Go to the Service Information section and check the Service Status.

    5. If it shows as Suspended, hover your mouse to the Annual Billing Details section and enter the credit card information.

    6. Click on Save.

     

    After that, you can proceed with downloading the most recent QuickBooks Desktop software release and the latest tax table version. This is to ensure your payroll service will get the most current and accurate rates for supported state and federal tax tables.

     

    If the problem persists, I recommend reverting the paychecks. This helps to refresh the payroll information and for the payroll taxes to calculate.

     

    Here's how:

     

    1. Go to the Employees menu.

    2. Select Payroll Center.

    3. Go to the Pay Employees tab.

    4. Click the Resume Scheduled Payroll button.

    5. Right-click the employee's name, then select Revert Paycheck.

    6. Submit payroll when you're ready.

     

    Once done, select the employees, then click Open Paycheck Detail. Check if the taxes are already calculated.

     

    If the issue continues to occur. you check these articles for additional troubleshooting solutions when payroll taxes are not calculated in the paychecks:

     

    • Payroll items on a paycheck are not calculating or are calculating incorrectly

    • QuickBooks Desktop calculates wages and/or payroll taxes incorrectly

     

    Feel free to reply to this post if you need a hand with running employees' payroll reports. I'll be here to help.

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