Accrued PTO when you accrue 1 hour per 30 worked

Glad to see you in the Community, Bobby32.

Let me share some info about your situation.

In QuickBooks Desktop, your employee's PTO calculation depends on how you set it up in the system or how it will accrue. The employee's PTO is directly dependent on their hours worked. Since the working hours vary, please make sure to enter the maximum number of hours each employee should work per week.

Here's a sample calculation on how it works: 

If an employee works 40 hours per week ( the most common hours work per week), figure out how many hours your employee works in a year. Then, multiply it with the number of weeks in a year. Example: 40 hours (Hours in 1 work week) x 52 weeks = 2,080 hours. Subtract the number of hours amount allocated for PTO. 2080 hours – 40 hours (Allocated PTO) = 2,040 hours. 2,040 hours – 40 hours (5 paid vacation days off = 40 hours) = 2,000 hours per year. Once done divide the number of allocated vacation hours by the total hours per year .

40 hours (Hours in 1 work week) ÷ 2,000 yearly hours worked = .02 hours. By using the following calculation, this means the employee will earn .02 hours of PTO per day.

To set up your employee's individual PTO, here\s how:

1. Go to Employees > Employee Center.
2. Double-click on the employee's name.
3. Click the Payroll Info tab on the left menu and select the Sick/Vacation tab.
4. Fill in the details for hours available and hours used on the Sick information.
5. Click the drop-down arrow for Accrual period and select Every hour on paycheck.
6. Enter the Hours accrued per hour paid.
7. Hit OK after filling in the other details.

For reference, you can check out this article: Set up and track time off in payroll.

I'll also be adding this article just in case your sick and vacation time off won't accrue: Sick and vacation time incorrect or not accruing on paychecks.

To keep track of your time offs, you can run the Paid Time Off List report. To do this, go to the Reports > Employees & Payroll, and then select the report from there.

Please let me know if you have more questions regarding the steps above or need help with other task in your account. I'll be around to help you out again. Take care and stay safe.