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IPTacctg
June 20, 2024
Question

ACH Payments to Payroll Liability Vendor

  • June 20, 2024
  • 1 reply
  • 0 views

Our local union prefers us to use ACH for sending funds.  When paying the liability via the normal "Pay Scheduled Liabilities" or the "Create Custom Liability Payment" function, we are unable to use online payment/ACH for the transaction even though the vendor is setup to receive ACH payments.  After creating the check as "Print Later" because "Online Payment" is not available during that process, I opened the check only to see the "Pay Online" box quickly disappear.  I have verified that we can pay the vendor using the normal write check function as the online payment box is available.  I have even sent a test payment using write check and it went through as expected.  In summary, both methods of paying the payroll liability prevent the ACH option from appearing.

1 reply

K
Kevin_C
June 20, 2024

Paying payroll liabilities through ACH is unavailable within the program, IPTacctg.

 

Currently, you can only pay your payroll liabilities via Check or E-pay in QuickBooks Desktop (QBDT). In the meantime, you can only pay your taxes and liabilities through ACH from outside the program.

 

After that, you can record the historical tax payments you've made online into the QBDT program to ensure that your tax reports are accurate. Here's an article detailing the process steps: Enter historical tax payments in Desktop payroll.

 

Nonetheless, I suggest sending your feedback to our product developers so they can review it and might consider implementing it in the future. Please know that changes are also based on how popular a specific feature request is. Here's how:

 

  1. Click the Help menu located at the top.
  2. Select Send Feedback Online, then click Product Suggestion.
  3. Type in your feedback or feature request.
  4. Click the Send Feedback button.

 

Additionally, you can visit this article to learn more about viewing your payroll tax payments and forms in QBDT: View your previously filed tax forms and payments.

 

I'll keep this thread open so you can comment with additional details or let me know if you have any follow-up concerns about paying and filing your payroll taxes. Have a good one.

I
IPTacctgAuthor
June 20, 2024

So the only solutions are to ACH the vendor and then use GL entries to relieve the liability accounts or to not track the liabilities at all?

M
MelroseV
June 20, 2024

Thank you for the prompt response, IPTacctg.

 

In QuickBooks Desktop Payroll (QBDT), the E-pay/ACH payments can be used for tax payments. For non-tax purposes, such as processing ACH payments outside of QB, you can make prior payments inside QB or create a liability check to ensure the liability doesn't show as unpaid.

 

For future reference, here's a guide on accessing your payroll tax payments and forms and printing your paychecks and paystubs in QuickBooks:

 

 

If you have any additional concerns about your payroll liabilities, please feel free to share them here in the Community space. Stay safe!

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