Skip to main content
August 29, 2022
Question

Adding Employer Life, Disability & AD&D paid premiums to Accrual/Payroll Reports

  • August 29, 2022
  • 1 reply
  • 0 views

Is there a way for the company I work for to add the Employer PAID Life, Disability & AD&D premiums to Accrual/Payroll Reports without it tracking it to the W2 of the employee at the end of the year OR having to journal entry each pay period? Is there a way to add it to each employees profile so that it automatically adds it, similar to the contributions made for Vision and Dental by the company? (Hope that question makes sense).

1 reply

MichelleBh
August 29, 2022

Yes, there's a way to add the Employer PAID Life, Disability & AD&D premiums in your employee profile, FinanceMT22. Thus, it automatically adds it to their paychecks. 

 

I'll walk you through adding the insurance without having to track them to W2s or create journal entries for each pay period.

 

I'd recommend adding them as Taxable HSA since this doesn't show up in your employee W2. Complete the following procedures:

 

  1. Go to the Payroll menu on the left side and select Employees
  2. Click the employee name one at a time and hit Edit in the Deductions & contributions section. 
  3. Choose the +Add deduction/contribution hyperlink and add the insurance as HSA plans one at a time.
  4. Press Save

 

Check out this article for additional details: Set up and manage company contributions

 

After that, I'd suggest running a sample payroll to see what the insurance looks like in the employee paycheck. See the sample screenshots below for your reference: 

 

On top of that, I advise speaking with your plan administrator or an accountant. They might have a different procedure for dealing with this in QuickBooks.

 

In addition, if you wish to examine the Insurance benefit plans, run the Payroll Deductions/Contributions report. Then customize it to show specific data. 

 

Moreover, browse this article on how to delete paid deductions, collect garnishments, manage insurance benefit plans, and other related matters: Set up, change, or delete employee-paid payroll deductions in QuickBooks

 

Please return to this thread if you have any additional questions about employee insurance. I'd be delighted to assist you. Take good care of yourself!