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bbxrider
July 11, 2022
Question

adjust payroll liabilities

  • July 11, 2022
  • 1 reply
  • 0 views

I need to adjust some payroll liabilities to zero for some payroll in 2019.

fic and then social security and medicare for both employee and company for 1 paycheck

they show up in the pay liabilities if I use the  2019 date range, 

however, when going into adjust liabilities it seems no matter what dates I put 

in for date and effective date, they don't show up there where I can adjust them 

I've adjusted some other payroll liabilities in the past but not had any problem like this

1 reply

L
LeizylM
July 11, 2022

Hi there,  bbxrider.

 

I'm happy to lend a hand with your payroll liabilities. 

 

First,  I want to make sure your QuickBooks company file gets the full functionality of payroll updates. You'll want to check for updates at least once a month.

 

Here's how:

 

  1. Go to the Help menu and select Update QuickBooks Desktop.
  2. Click to the Options tab. Select Mark All and then select Save.
  3. Select to the Update Now tab and select the Reset Update checkbox.
  4. When you're ready, select Get Updates.

 

When the update finishes, close and reopen QuickBooks Desktop (QBDT). To install the updates, select Yes, and restart your computer.

 

Once done, download the latest tax table in QBDT.

 

  1. Go to Employees, then Get Payroll Updates.
  2. Mark the Download Entire Update checkbox.
  3. Select Download Latest Update. 
  4. An informational window appears when the download is complete.

 

Once done,  we can now  create liability adjustments to zero for some payroll in 2019.

 

Here's how:

 

  1. Go to the Employees menu, then Payroll Taxes and Liabilities, and select Adjust Payroll Liabilities.
  2. Select which adjustment is for.
  3. Select the employee.
  4. Complete the Taxes and Liabilities fields.
  5. Select Accounts Affected and then OK.

 

For more in-depth details about entering payroll liability adjustments, check out Adjust payroll liabilities in QuickBooks Desktop.

 

For future reference, this article covers all the steps on how to handle overpayment in payroll liabilities: Record a payroll liability refund check.

 

Please let me know if you have other questions or concerns with payroll taxes. I'll be around for you. Have a wonderful day ahead.

B
bbxriderAuthor
July 12, 2022

thanks for the suggestion

my qb is fully updated

please see attached pics, they show the payroll liability for 2019

and the report which shows the amounts in feb of 2019

no matter what combination of dates, payroll items specified, employee or company,

I enter in the adjust payroll, the amounts in the payroll report and pay liabilites

don't come up?

of course I know the date and amounts of the payroll liabilities from the check register

payroll check that generated the amounts

starting to wonder if perhaps I have a corrupt file, 

M
Mark_R
July 12, 2022

Thank you for getting back to us and providing detailed information (with screenshots) regarding your payroll liabilities issue, @bbxrider. 

 

I've come to provide some information on how payroll liabilities adjustments work in QuickBooks Desktop.

 

Generally, payroll liabilities don't show in the Liabilities Adjustment window. You'll just need to enter the date, amount, and payroll liability items that are shown on the report.

 

For example, when you adjust the Federal Withholding with an amount of 307.15, you can go to the Liability Adjustment window and select the date of the liability, the Item name (Federal Withholding), and enter -307.15 in the Amount field. It's a negative amount since you want to zero out the liability. You can repeat the steps for the rest of your liabilities. 

 

Once done, you can run the payroll summary report again to verify the changes.

 

I'm adding this article to learn more about using a liability adjustment in QuickBooks Desktop: Adjust payroll liabilities in QuickBooks Desktop Payroll.

 

However, if you're referring to your adjustments that aren't showing on the report, you'll want to make sure that the details are correct. If it's accurate, you can run the Verify and Rebuild Utility Tools to fix data issues on your company file.

 

Please let me know how things go, @bbxrider. I'll be around to provide further assistance. 

 

You may want to view and print payroll reports on QuickBooks Desktop. This will help you keep track of your payroll details and history, especially at year ends.

 

Have a good one.

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