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mike_coastalremodels
January 6, 2025
Solved

Allocating Overtime Hours Proportionally Across Multiple Jobs

  • January 6, 2025
  • 1 reply
  • 0 views

Hello,

We have employees that work at several different jobs across the same pay period. When they log in overtime, we'd like to allocate hours to each job proportionally based on % of time spent at the job during the pay period. Is that possible in Quickbooks today?

 

Thanks,

Mike

Best answer by Jeff_S

Hello there, Mike.  I’ll guide you through a systematic approach that you can use to allocate overtime hours to various jobs based on time spent manually.

 

In QuickBooks Online (QBO), there isn't an automated feature for allocating overtime hours to different jobs based on the percentage of time spent on each job. However, you can do this allocation by following a clear process.

 

Here’s how you can handle the overtime allocation:

 

  1. Record total hours worked per job by each employee during the pay period using a timesheet or an integrated tracking tool.
  2. Divide the hours worked on each job by the total hours worked across all jobs. For example:
    • Total hours = 40
    • Hours on Job A = 20
    • Job A Percentage = (20 / 40) * 100 = 50%
  3. Note the total overtime hours logged by employees in QuickBooks Online.
  4. Use the percentages to allocate overtime. For example, if 10 hours of overtime were worked and Job A's percentage is 50%:
    • Overtime for Job A = 10 * 50% = 5 hours
  5. Log regular and calculated overtime hours for each job using “Time Entries” or “Weekly Timesheet” under the “+ New” menu.
  6. Then, process payroll based on recorded hours to ensure the correct allocation of overtime.

 

 

 

Moreover, elevate your financial management to new dimensions with the guidance of our Explore QuickBooks Payroll team. Our experts excel at refining your financial processes and imparting personalized advice that aligns with your business objectives. A click is all it takes to embark on a journey toward financial excellence.

 

Here’s an article you can read to learn more about processing or running payroll in QuickBooks Online.

 

Also, let me share these additional articles that can provide guidance and reference when generating reports in QBO:

 

 

By following these steps, you can accurately allocate overtime hours to the respective jobs in QBO, ensuring that your payroll records remain precise and reliable. Thank you for your attention, Mike. I hope you find this information helpful in managing your payroll tasks!

1 reply

J
Jeff_SAnswer
January 6, 2025

Hello there, Mike.  I’ll guide you through a systematic approach that you can use to allocate overtime hours to various jobs based on time spent manually.

 

In QuickBooks Online (QBO), there isn't an automated feature for allocating overtime hours to different jobs based on the percentage of time spent on each job. However, you can do this allocation by following a clear process.

 

Here’s how you can handle the overtime allocation:

 

  1. Record total hours worked per job by each employee during the pay period using a timesheet or an integrated tracking tool.
  2. Divide the hours worked on each job by the total hours worked across all jobs. For example:
    • Total hours = 40
    • Hours on Job A = 20
    • Job A Percentage = (20 / 40) * 100 = 50%
  3. Note the total overtime hours logged by employees in QuickBooks Online.
  4. Use the percentages to allocate overtime. For example, if 10 hours of overtime were worked and Job A's percentage is 50%:
    • Overtime for Job A = 10 * 50% = 5 hours
  5. Log regular and calculated overtime hours for each job using “Time Entries” or “Weekly Timesheet” under the “+ New” menu.
  6. Then, process payroll based on recorded hours to ensure the correct allocation of overtime.

 

 

 

Moreover, elevate your financial management to new dimensions with the guidance of our Explore QuickBooks Payroll team. Our experts excel at refining your financial processes and imparting personalized advice that aligns with your business objectives. A click is all it takes to embark on a journey toward financial excellence.

 

Here’s an article you can read to learn more about processing or running payroll in QuickBooks Online.

 

Also, let me share these additional articles that can provide guidance and reference when generating reports in QBO:

 

 

By following these steps, you can accurately allocate overtime hours to the respective jobs in QBO, ensuring that your payroll records remain precise and reliable. Thank you for your attention, Mike. I hope you find this information helpful in managing your payroll tasks!

M
mike_coastalremodelsAuthor
January 8, 2025

Hi Jeff,

 

Thanks for the response and information. We are already applying a similar approach and has worked for now. Our only concern is if we start to scale up, that manual process will be very cumbersome and prone to error. Any idea if this type of request is frequent enough to make it onto a feature roadmap?

 

Thanks,

Mike

G
GebelAlainaM
January 8, 2025

I understand the importance of quickly implementing the feature for allocating overtime hours to different jobs based on the percentage of time spent on each job, Mike. However, we're unable to provide a specific timeframe for when this feature will be available. 

If you would like to proceed with sending feedback, please follow the steps below:
 

  1. Go to the Gear icon at the top, then tap Feedback.
  2. Indicate your comments or suggestions.
  3. Then select Next to submit feedback.
     

Your valuable feedback is sent to our Product Development team to help improve your experience with QuickBooks Online. You can track feature requests through the QuickBooks Online Feature Requests website.

Additionally, you can refer to the following articles for future reference in managing payroll reports and for guidance on wrapping up this year’s payroll and preparing for the next with QuickBooks Online Payroll:
 

Please feel free to post a reply if you have any further questions or concerns about managing employee hours or other payroll issues. I'm always here to help you.

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