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p-petracca-conve
August 31, 2023
Question

An employee is out on pregnancy leave. Their profile is set to unpaid leave of absence. Can we still pay PTO with payroll run?

  • August 31, 2023
  • 3 replies
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3 replies

JaeAnnC
JaeAnnC
August 31, 2023

You've come to the right place for assistance, @p-petracca-conve. I'll be happy to outline the steps on how to add paid time off for your pregnant employee in QuickBooks Online (QBO).

 

With QBO Payroll, you can establish and monitor your employees' time off activities. If you wish to provide compensation even during periods of Unpaid leave of absence, we'll need to set up a paid time-off policy for the maternity leave. To do that:

 

  1. Go to Payroll, and select Employees.
  2. Click the employee.
  3. Go to the Pay Types section, then Start.
  4. In the Time Off Pay Policies, click the Paid time off dropdown, then Add new paid time off policy.
  5. Fill out the necessary fields and click Done.
  6. Enter the Current balance and hit Save.

Once done, the paid time off details will be visible in the table when you run payroll.

 

Furthermore, you might find this article helpful as it contains a list of payroll reports you can utilize to gather insights about your employees' earnings, tax deductions, and more:  Run payroll reports in QuickBooks Online Payroll.

 

It's truly my pleasure to be of assistance regarding your inquiries. Feel free to keep me informed about any future payroll-related questions by mentioning me in the comments below. I'll ensure to respond right away. Stay safe and have a great rest of the day!

ShaneT
December 13, 2023

JaeAnnc - 

Question for you regarding maternity leave.  I have an employee who recently went on leave.  They will be paid during leave by Washington (state) paid family leave.

What "status" within quickbooks should I place them in during leave?

Do I continue running manual payroll during their leave?  I was advised to switch to "paper check" and continue to run payroll, but that doesn't seem correct.

Please advise.

Shania_C
December 13, 2023

Allow me to dive into this thread, @ShaneT. I'll be happy to guide you through your concerns regarding maternity leave.

 

For your first concern about what status to set for an employee who is on leave in QuickBooks Payroll, you can change their status to "paid leave of absence." This will prompt a message that provides access to helpful tools for managing paid leaves of absence. Once you have entered all the necessary details, simply click "save."

 

For your concern about switching to "paper check" and running payroll, I recommend consulting a Payroll Advisor or Accountant for you to be guided correctly and get professional advice.

 

Additionally, here are some articles that you can read to help speed up your process in setting up and tracking time off, vacation, and sick pay for your employees and also create, manage, assign, or update pay schedules, choose your product below:

 

 

Please come back to this post if you have other concerns or follow-up questions about Payroll Status. I'm always here to help. Keep Safe!

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