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arkvalleyinfo
December 11, 2018
Solved

Can I change what is shown on my check stubs...specifically I need our customer number/account number on the stub

  • December 11, 2018
  • 6 replies
  • 0 views

currently there is a line at the bottom of each stub that shows the bank account name where the money is coming from...I'd like to get that off! ...and I'd really like to have a way to include our customer numbers/account number for each vendor on my accounts payable stubs

    Best answer by VivienJ

    Hello sherri,

    Thanks for sending us your check voucher concern today.

    We can customize the information that displays and prints on a check voucher.  Please note though that QuickBooks prints the following information by default; Payee, Date, Amount, and Memo. 

    Here's how to customize:

    1. Click the Edit menu at the top, then select Preferences.
    2. Select Checking, then click Company Preferences.
    3. Put a check mark in Print account names on voucher.
    4. Remove the check mark in Autofill payee account number in check memo.
    5. Click OK.
    This will give you the information you need. If there's anything else you need, don't hesitate to leave me a comment below. 

    6 replies

    V
    VivienJAnswer
    December 11, 2018

    Hello sherri,

    Thanks for sending us your check voucher concern today.

    We can customize the information that displays and prints on a check voucher.  Please note though that QuickBooks prints the following information by default; Payee, Date, Amount, and Memo. 

    Here's how to customize:

    1. Click the Edit menu at the top, then select Preferences.
    2. Select Checking, then click Company Preferences.
    3. Put a check mark in Print account names on voucher.
    4. Remove the check mark in Autofill payee account number in check memo.
    5. Click OK.
    This will give you the information you need. If there's anything else you need, don't hesitate to leave me a comment below. 
      A
      Anonymous
      December 11, 2018
      This did not change anything. How do I get my bank's name to stop being in the voucher? It is combining with the vendor # on the voucher.
        qbteachmt
        qbteachmt
        December 11, 2018

        "How do I get my bank's name to stop being in the voucher? It is combining with the vendor # on the voucher."

        Open the Chart of Accounts and Edit checking and shorten the name. For instance:

        Checking

        Or,

        BofA Chking


        K
        kpv
        March 19, 2019

        We wanted to change the check stub too...we found a way to have the account name/number to appear on the stub which is much better.

         

        If you use "Enter Bills" [ although there are detail lines with account name and memo etc] and then use "Pay Bills" to select bills to pay and print checks, the account name and details DO NOT show in the stub.

         

        However if you instead use "Write Checks" and complete the detail and memo, when the check is printed it WILL show the account name and memo details on the check stub.  If you enter multiple detail line items, they all show yup on the stub when printed.  This is huge for us and hopefully will help others who want this.

         

        The small issue is that you won't have those pending bills to pay when due... but something very close.  Instead, when a bill is received, we create a check with the future intended pay date for the date and the check remains "To Print"... and you can easily see them in the register to see what is upcoming and select them using "Print Checks".   We file the paper bill in a 31-day calendar folder and pull out each day's bills, then print the checks for that day.  This is an easy choice for us as the info on the stub is SO helpful.   QB should treat the details entered using Enter Bills the same as Write Checks but until they do this works great.

          AlcaeusF
          AlcaeusF
          March 19, 2019

          Greetings, @kpv.

           

          Thanks for joining this conversation.

           

          I appreciate you sharing the complete steps you've done to get this working. Posting your experience here in the Community will help other customers to use this as an additional solution if they get the same concern.​

           

          Just in case, you can also check out this article for future reference: Create, modify, and print checks.

           

          Let me thank you for being a part of our QuickBooks family. Please post again or leave a comment below if you have any other questions or concerns. I'm always here to help. Wishing you and your business continued success!

          E
          erin22
          February 21, 2020

          Does anyone have the instructions for this problem but for the ONLINE version??

            J
            JonpriL
            February 21, 2020

            Hello @erin22,

             

            Printing your check always follows the standard format of checks details. The details can be found in the payee profile you've created. You can read this article for more ideas about printing your checks: How to print checks?

             

            In case you need some related articles in handling your expenses and vendor transactions, you can always visit our Income and Expenses page for reference.

             

            If there's anything else that I can help you with, please let me know in the comments. I"ll be always around ready to help.

            T
            TCAC Treasurer
            April 12, 2020

            It doesn’t seem like anyone successfully answered the initial question. The bank account name, that you must select at the top when writing the check, is printing on the check voucher and we don’t want it to. I’ve deselected “autofill payee account number in check memo”, however the account name is still printing. Please help!

              K
              khay
              April 22, 2021

              Is it possible to change what is shown on check stubs when using ONLINE QB? I do NOT want what I write in the "description" area listed on check stubs. I only want "memo" to appear.

              K
              KennethA_
              April 22, 2021

              Thank you for reaching out to us, khay.

               

              I'll be glad to help you with your check stubs concern.

               

              The alternative to customize the check stubs is currently not available in  QuickBooks Online. 

               

              Your feedback is very important, you can submit it to us.

               

              Here's how:  

              1. Go to the Gear icon.
              2. Choose Feedback.
              3. Provide your comments and select Next.
              4. Select Skip and send a message.
              5. Select the appropriate category for your feedback.
              6.  Click Send message option.

              Your comment will be sent to our Product Developments team to help develop your QuickBooks experience.

               

              You can also check on this article: Print pay stubs in QuickBooks Online `for more information about check stubs.

               

              We're always here in the Community to help if you have other questions related to check stubs in QuickBooks. Stay safe!

               

              C
              Cindy 212
              June 29, 2022

              Seems like a lot of customers want to be able to print the account number on the check stub.  We all had that in QB Desktop.  Why can't you make that happen???

              A
              ACo 229th
              July 5, 2023

              all the answers start with hit the edit button at the top.  I noticed the paystubs had little to no information after printing.  I am now back at the very first page in payrol. and there is no EDIT button at the top.

              KlentB
              KlentB
              July 5, 2023

              I want to clarify some information regarding the Edit menu/button that was shared by my colleagues in the previous thread, ACo 229th.
               

              Please note that the solution and procedures they've posted are specific to QuickBooks Desktop. The option to personalize the information displayed and printed on the paycheck voucher or pay stub is currently unavailable in QuickBooks Online. This particular feature is exclusive to QBDT.

               

              I want to assure you that we value your ideas and understand the importance of such customization functionality for our customers. Your suggestion align perfectly with our commitment to continuously enhance our services. To help improve your user experience, I encourage submitting feedback to our Product Development Team by following the steps below.

               

              1. Sign in to your QBO company.
              2. Go to the Gear icon.
              3. Choose Feedback.
              4. Enter your comments in the description box.
              5. Click Next to submit your inputs.

               

              Your input holds immense value for us, and we genuinely appreciate your contribution. In the meantime, consider adding the details that matter to you in the Memo field upon running your payroll.

               

               

              Finally, here's an article that you can read to learn how to resolve common issues when printing payroll forms: Troubleshoot printing paychecks and pay stubs.

               

              Thank you for your understanding and patience as we work towards enhancing our software. If you need assistance with any other area, please don't hesitate to let me know. I've got you covered!

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