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Can I choose a class for a payroll addition

Forum|Forum|6 years ago
March 7, 2020
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Some of our employees salaries are split between several offices. So I have payroll set up to split all of the other expenses related to the employees payroll to split between classes/offices as well. This is working great. My question is in regards to payroll additions that I have set up. Prior to using QB, I used to just cut each employee that needed reimbursed for something a separate check (apart from their paycheck). Doing it as a payroll addition now, saves me a lot of time.
My only dilemma is that sometimes for instance our marketer will have some payroll additions for a marketing expenses that he paid out of pocket. So we have a "Marketing Reimbursement" payroll item addition set up. Our Marketer's salary gets split equally between the 5 offices/classes. Unfortunately, so does his marketing reimbursements which usually are supposed to be specifically for just 1 office. Is there any way to classify a payroll item addition to just 1 office/class when the rest of the employee's pay is being split between offices?
If there isn't a way to do this on payroll itself, could I somehow make the adjustments thru a journal entry in order to have our profit/loss for each office/class be more accurate? I don't know anything about journal entries, but am thinking this might be a case where they could be used? I appreciate any advice you can share.

QuickBooks Desktop

Best answer by RCV

Thanks for providing us the in-depth details of your concern, kb111.

The option to classify a payroll item addition to just one office/class is unavailable in QuickBooks Desktop. You can only assign one class per entire paychecks or earnings item for paycheck expenses.

To learn more about tracking payroll classes, please refer to this article: Tracking payroll expenses by class, department, or location.

However, you can record each class/office through a journal entry to keep track of them. For the posting accounts you'll need to use, I'd suggest consulting your accountant. They'll provide you details on how to track them.

For more details about creating a journal entry, you can check out this article: Create a journal entry in QuickBooks Desktop.

I've got a link here where you can find articles about managing your payroll in QuickBooks: https://quickbooks.intuit.com/learn-support/en-us/payroll-and-workers/07?product=QuickBooks%20Desktop.

Keep me posted if you need a hand with running class reports or any QuickBooks related. I'm always here to help.

R

RCVAnswer

Thanks for providing us the in-depth details of your concern, kb111.

The option to classify a payroll item addition to just one office/class is unavailable in QuickBooks Desktop. You can only assign one class per entire paychecks or earnings item for paycheck expenses.

To learn more about tracking payroll classes, please refer to this article: Tracking payroll expenses by class, department, or location.

However, you can record each class/office through a journal entry to keep track of them. For the posting accounts you'll need to use, I'd suggest consulting your accountant. They'll provide you details on how to track them.

For more details about creating a journal entry, you can check out this article: Create a journal entry in QuickBooks Desktop.

I've got a link here where you can find articles about managing your payroll in QuickBooks: https://quickbooks.intuit.com/learn-support/en-us/payroll-and-workers/07?product=QuickBooks%20Desktop.

Keep me posted if you need a hand with running class reports or any QuickBooks related. I'm always here to help.

W

Wild707

Can you recommend a program that will allow me to assign a class to each line of a paycheck? If the only option is assigning a class to an employee's entire paycheck or not using classes at all, it's not an option.

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