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2 replies

April 12, 2025

Hello there, Yuen. I'll share insights about importing employee lists in QuickBooks Online.

 

Employee information cannot be imported directly from other applications into QuickBooks Online. Nonetheless, when transitioning a company file from QuickBooks Desktop to QuickBooks Online, you can transfer employee contact details, although payroll data is not included in the conversion.

 

As a workaround, manually add employees in QuickBooks Online. Follow the steps below.

 

  1. From the left menu, hover your mouse to Payroll and choose Employees.
  2. Click Add an employee.
  3. Enter the necessary details, then hit Add employee.

 

If you need professional guidance in managing employees, explore QuickBooks Payroll. They can assist you in adding employees' information.

 

For future reference, here is an article you can refer to when running a paycheck: Create and run your payroll.

 

Comment below if you need further assistance managing employees in QuickBooks Online.

April 13, 2025

@yuen-lepe 

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First NameLast NameMiddle NameIs ActiveSalutationPrint on CheckSS NoGenderDate of BirthDate HiredDate ReleasedAddress Line1Address Line2Address CityAddress StateAddress PostalCodePhoneCellularAlt. PhoneFaxEmailPagerPIN (Pager)Account NumberNotes
KarenSmithL.YMsKaren L. Smith F01/12/1970  18 Main StreetApt 11AnytownCA123451234567890999888777777788899999876543210[email address removed](123) 456-789012345888 
JohnDoeN.YMrJohn N. Doe M01/01/1990  100 South Street NewtonAZ111111234567890999888777777788899999876543210[email address removed](123) 456-789054321999 
JaneSmithA.YMrsJane A. Smith F05/02/1985  18 West Street CaliCA99999(999) 888-7777   [email address removed]    
KimBurnsL.Y Kim L. Burns F13/12/1966  1 North StreetApt 213PhoenixAZ88888(111) 222-3333   [email address removed]