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L
Lovever
November 7, 2022
Question

Can’t run vacation and suck time report

  • November 7, 2022
  • 1 reply
  • 0 views

I have quickbooks desktop premier. I’m trying to run a vacation and sick leave report but my balance is always the same as the beginning balance, even if I enter vacation time. I’m not sure why I can’t run a report where I can see the vacation and sick leave time used and how much my employees have left. Is it because I don’t run payroll with quickbooks? 

1 reply

K
Kurt_M
November 7, 2022
Hi there, @Lovever. I'll share some details about generating a vacation and sick leave report in QuickBooks Desktop (QBDT), so you can get through this situation and run the report.
 
Know that you'll have to have a payroll in your desktop company to get the appropriate data to show in your Sick and Vacation data. You can visit this page in case you want to proceed: Get started with QuickBooks Desktop Payroll.
 
Once you've got your payroll connected to your QuickBooks Desktop, here's how you can create a Sick and Vacation report: 
 
  1. Go to Reports menu, then select Employees & Payroll.
  2.  Employee Contact List.
  3. Select Customize Report.
  4. Go to Display tab, then select the following information for Columns:
  • Sick limit
  • Sick available
  • Sick used
  • Vacation limit
  • Vacation available
  • Vacation used

 

See this article for more information: Create a Sick and Vacation report for employees.
 
Also, you can visit this page in case you'd like to create memorized reports in QBDT: Create, access and modify memorized reports.
 
I've also got you this article to learn more about how to set up a scheduled report in QBDT: Set up and modify Scheduled Reports.
 
@Lovever, you can come back to me anytime if you need further assistance with this. Also, feel free to post here again if you have any additional QuickBooks-related concerns. I'll be more than happy to assist you once again. Stay safe, and have a nice day!
L
LoveverAuthor
November 8, 2022

So i have payroll on in quickbooks desktop, but i do not pay for it and i don't run payroll through quickbooks even though i  enter time and have employees on it. I tried to run the report you said (Employee Contact List) and all of my columns have an amount except for vacation used and sick used. Those columns have no balance even though i entered sick and vacation days for employees. Is this because i have not activated my quickbooks desktop payroll subscription?

J
JamaicaA
November 8, 2022

Thanks for clarifying your concern, @ Lovever. I'll share further information about pulling up a vacation and sick leave report in QuickBooks Desktop (QBDT).

 

You’re right! You’ll need to subscribe to QuickBooks Desktop Payroll to track the time of your employees. This includes paid or unpaid time off, sick pay, and vacation pay. If you’d like to purchase or activate your payroll subscription, see this article: Get started with QuickBooks Desktop Payroll.

 

Additionally, the vacation and sick time depend on the payroll item you've set. This means an increase can only be driven by the hours worked. You can refer to this guide to learn more about adding time off: Set up and track time off in payroll.

 

Once everything is settled, check out these resources to know how to personalize your report’s display and data, then memorize them to have the same settings moving forward:

 

 

You can always get back to me if there's anything else you need with managing your employees’ time off or activating your QuickBooks Desktop Payroll. I'm always around to help. Take care!

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