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barbuto-metrocas
April 30, 2021
Question

Can you pay an employee with paper check or does online require direct deposit?

  • April 30, 2021
  • 1 reply
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1 reply

Angelyn_T
Angelyn_T
May 2, 2021

It's nice to have you here on the Community forum, @barbuto-metrocas.

 

Yes, you can pay your employee using a paper check. To do so, set the employee's payment method to a paper check. I'll guide you how.

 

  1. Open your QuickBooks Online (QBO) account, then click on Employees at the left pane.
  2. Click on the employee's name, then tap on the pencil icon beside the Pay section.
  3. Scroll down to the number 7 section, then pick Paper check from the drop-down.

 

On the other hand, you can check out this link for more hints about the different payment methods in QuickBooks Online: Create and run your payroll.

 

Moreover, here's how you can print your paycheck and pay stubs when running payroll.

 

If you have any other follow-up questions about handling paychecks in QBO, please let me know by adding a comment below. I'm always here to help. Have a good one!

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barbuto-metrocasAuthor
May 3, 2021

Okay....so I either have to buy QB preprinted paycheck forms or "print paper check".  BUT NOWHERE DOES IT TELL ME HOW TO PRINT PAPER CHECK.  When I click print I only get the pay stub to print.  So do I have to go somewhere else to print  the check???? Then go back and insert number????  HELP!!!!

T
TirzahC
May 3, 2021

Hi, barbuto-metrocas.

 

I'll be happy to explain how to print payroll checks through QuickBooks Online.

 

You can set up your Paycheck Printing by following the steps below:

  1. Go to the Gear icon.
  2. Select Payroll Settings.
  3. In the Preferences section, select Paycheck Printing.
  4. Select Plain paper stubs, then click OK.

Then to print your paychecks:

  1. Go to the Payroll menu.
  2. Select Employees.
  3. Click Paycheck List.
  4. Select the paychecks you'd like to print, then click Print.   

I recommend using the Paycheck list report to easily print the paycheck. 

  1. Click Reports at the left panel.
  2. From the search icon at the left corner, type Paycheck History.
  3. Click Export to Excel dropdown and then select print or save PDF.
  4. Hit the print button. 

In addition, here's an article you can check for more details: 

Let me know if you have other concerns about printing your checks. I'm just a comment away. Take care!

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