Cannot input yearly totals for a terminated employee that QB says is active. I am migrating from QB desktop to QB online. How to change?

It's my pleasure to assist you today, drjames.

If you have payroll, most of your payroll data doesn't transfer to QBO when converting from QuickBooks Desktop (QBDT) to QuickBooks Online (QBO). Yearly totals for terminated employees doesn't come over, you'll need to enter past year-to date payroll info for each employee.

Learn more about what can and cannot be imported when switching from QuickBooks Desktop to QuickBooks Online: What to expect when you switch from QuickBooks Desktop to QuickBooks Online.

Here's how to enter prior payrolls:

1. Go back to Payroll and select Finish adding your team.
2. Select the employee.
3. Scroll down and select Enter [current year] prior pay details.

You can refer to this guide for more details: Set up a prior payroll for QuickBooks Online Payroll.

Here's a complete guide on how to convert your company file: Move your QuickBooks Desktop file to QuickBooks Online.

Since you're new to the Online Payroll version, let me share this Getting Started Guide to easily navigate the feature: Get Started With Payroll.

Additionally, we have easy-to-access articles, webinars, and video tutorials that will help you in familiarizing the different tasks, features, and functions of QBO. Below are the following:

• All QuickBooks Tutorials.​
• QuickBooks Webinars.
• Help Articles.

Of course, you're always welcome to visit us again if you need help while working with QuickBooks. It will be my pleasure. Stay safe and have a great day aheh