Change payroll funding account with pending transactions? Thanks

We'll add the account to your chart of accounts, and update the bank information in your Payroll settings to ensure tax payments and payroll transactions are tracked effectively in your company, Steve.

Before you make any changes to your payroll account, please note the following information:

• Bank changes may take 1-3 banking days to activate. Direct deposits can't be submitted while pending activation. Instead, create paper checks to pay the employees.
• During quarter-end months (January, April, July, and October), you won't be able to change the bank account because of pending tax payments and form filings. Keep the old account open and funded until all transactions have cleared before changing the bank account.
• If any paychecks are dated one business day or sooner than today’s date, the funds will be taken from the current bank account.
• If there are any paychecks that are dated two business days or later (and before 6:00 PM PT), you may delete them and recreate the entries.
  
  

To start, gather your bank details, principal officer address, and payroll PIN. Once you have them handy, set up the account by following these steps:

1. In your company, navigate to the Transactions menu on the left panel and choose Chart of accounts.
2. On the Transactions screen, click the New drop-down to open the New account screen.
3. From there, enter the bank's name in the Account name field. 
4. Click the Account type drop-down to select the correct account, and choose the right category from the Detail type drop-down.
5. If you’re adding a sub-account, select Is sub-account and then enter the parent account. 
6. In the When you want to start tracking your finances from this account in QuickBooks ▼ dropdown, select a time period:
   **Select Today if the account you're tracking is brand new as of today. In the Account Balance field, enter the amount in the account as of today.
   **Choose Other if you started the account on another date.  In the Select a date field, enter the date you want to start tracking transactions in QuickBooks. In the Account Balance field, enter the balance of the account for the date you choose.
7. Click the Save and Close button.

After setting everything, follow the instructions to complete the process: Change your payroll bank account. Head straight to Step 3 and continue to Step 6.

If you still wish to update the payroll account, consider writing paper checks to pay your employees. Explore these resources for tips on managing payroll settings and checking deductions, contributions, and taxes for your workers:

• Run payroll reports
• Change your accounting preferences in QuickBooks Online Payroll

Don’t hesitate to get in touch if you have further inquiries regarding payroll transactions or other product-related concerns. The Community is always available to offer the support you need.