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9
9130357071507086
August 29, 2023
Question

Changing dates of pay perios

  • August 29, 2023
  • 1 reply
  • 0 views

Currently, I am facing an issue that, all my paying period begin in the middle of the month and end in the middle of the next month, for example from June 15th to July 15th. I wish to change the period from the beginning of the month to the end of the month, for example June 1st to Jun 30th. Do you know to to change the paying period? 

1 reply

Rubielyn_J
Rubielyn_J
August 29, 2023

Welcome to the Community space. 

 

I'll be glad to help you change the pay period in QuickBooks Online. 

 

Once your paycheck has been created, editing the pay period is unavailable. Here are the options we have to resolve this: 

 

  • If the paycheck is direct deposit and is already processed, we can make some adjustments by entering the correct pay period in the Memo box of the check.

 

  • If the direct deposit paycheck has been created but not yet processed, or it's a paper check, we can try to delete the paycheck and then recreate it with the correct pay period. If you're unable to delete them, I suggest contacting our support team to do the process. 

 

Moving forward, we can set up a new pay schedule. This way, you can assign accurate pay periods for future paychecks. For more details, you can review this article: Set up and manage payroll schedules.

 

Additionally, I'll be sharing this link to guide you in wrapping up this year’s payroll and preparing for the next with QuickBooks Online: Year-end checklist for QuickBooks Online Payroll.

 

Please tag my name if you have further concerns about changing pay periods in QBO. I'll be around to help and resolve any payroll-related concerns you may have. 

9
9130357071507086Author
August 29, 2023

Could you direct me to the location of the memo box? And my further question is, if I change my pay period, will the historical record be erased? And if my pay period is changed, do employees have to submit the tax twice? 

R
ReymondO
August 29, 2023

Thanks for getting back to the thread, @9130357071507086. 

 

I'm here to provide additional information regarding the process of changing pay periods in QuickBooks Online Payroll.

 

Once a paycheck has been processed, the option to modify the pay periods becomes unavailable within the program. It's important to note that entering the correct pay periods in the Memo box acts as a reference for the accurate information that should appear on the paycheck. However, this action won't actually update the pay periods themselves.

 

Here's a step-by-step guide on how to input information in the Memo box of a paycheck:

 

  1. Go to the Payroll menu and select Employees.
  2. Click Paycheck list under Run payroll.
  3. Look for the paycheck and select Edit under the Action drop-down list.
  4. Go to the bottom section of the Paycheck window and enter your correct pay periods in the Memo field.
  5. Click Save.
     

In addition, changing the pay period won't delete historical records, unless you choose to delete and then recreate the paycheck.

 

If you make changes to the pay period, your employees won't need to resubmit their taxes unless you've generated an additional paycheck.

 

Moreover, you can check out this article for more info about editing, deleting, or voiding employee's paychecks in QuickBooks: Learn when and how to fix an employee's paycheck.

 

Feel free to tag my name if you have any further inquiries about updating pay periods in QBO. I'm here to assist and address any payroll-related concerns you may have.

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