Company Matching 401k on payroll not showing up as a debit on company bank account

I appreciate you providing detailed information on your concern with your 401(k) contributions. You've put considerable effort into setting up payroll correctly. Let's collaborate to ensure that your records are accurate, KJS. 

Your setup is already correct. When you use direct deposit to pay your employees, the paycheck will appear as $0, but the amount will be reflected in the direct deposit liability check. Please know that this amount represents the net pay for the employee and does not include any 401(k) contributions.

In your situation, we need to record your liabilities so that they will show as a debit in your bank account. Let's first set up a pay schedule by following these steps: 

1. Go to the Employees menu, then select Payroll Center.
2. Select the Pay Liabilities tab.
3. Under Other Activities, select Change or Manage Payment Methods.
4. Select Benefit & Other Payments, then select Schedule Payments.
5. Under the Benefits and Other Payments column, select the benefit or liability you want to set up a schedule for. Then select Edit.
6. Select the Payee.  
7. Enter the Account Number. Then select the Payment Frequency.
8. Hit Finish to close the window.
   
   

If you don't want to set a pay schedule, you can create a custom payment.

Afterward, let's pay your liability:

1. Head to the Employees tab, then Payroll Taxes and Liabilities.
2. Click Pay Scheduled Liabilities.
3. On the Pay Liabilities area, locate the liability and click the View/Pay option.
4. Once done, hit Save & Close. 
    

I would still recommend consulting your accountant. They can assist in making sure everything lines up with the company's financial records and guide your reconciliation process.

Moreover, I'm adding these resources as a guide in managing your employees and payroll:

• Edit, delete, or void employee paychecks
• Refund your employee for a deduction that was over-withheld
• Run payroll reports

Recording your liabilities and seeking advice from your accountant is the most effective approach in your case. I'm here to ensure you have the resources and support you need, KJS.