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Big-Al
August 22, 2022
Question

Deleting a payroll without screwing up tax and deduction connections

  • August 22, 2022
  • 1 reply
  • 0 views

We ran a July payroll as unscheduled in error, and when trying to delete it was posted instead.  We now show a payroll in the Payroll "Pay Enployees" tab waiting for checks to be printed.  Our payroll is all DD, but apparently in the unscheduled error the system assumed checks.  The corrected payroll was ran to generate the DD payments to employees.   ** How do we delete the first payroll that shows in the Create Paychecks in the Pay Employees tab?  Did all the tax withholdings and deductions get generated that will require a separate correction process, or will deleting the payroll also eliminate all the associated calculations and deductions?  

 

Thanks in advance for any assistance in how to do this without creating more problems to fix.  

1 reply

C
ChristieAnn 11
August 22, 2022

Hi there, Big-Al.

 

Welcome back to the QuickBooks Community. I'll be sharing details on how created payroll works in QuickBooks Desktop. Then, ensure you can delete the previous one so your payroll data is up to date.

 

Processed payroll is automatically recorded in QuickBooks Desktop for documenting purposes to see the payroll details. That said, deleting the first payroll that shows in the Pay Employees tab isn't currently unavailable.

 

Then, depending on your processing time, and payroll service, QuickBooks allows you to either delete or void a paycheck. With this, I suggest voiding the created paychecks since they were already posted. This changes your paycheck records and updates the paycheck dollar amount to zero. 

 

Here's how:

 

  1. Select the Employees menu and choose Edit/Void Paychecks.
  2. Change the Show paychecks through/from dates to the date of the paychecks you need to void. Then, press Tab on your keyboard.
  3. Select the check-in question and choose Void.
  4. In the pop-up box, enter YES and select Void.
  5. Click the checkbox to agree to the terms and conditions of voiding the paycheck.

 

After that, all the tax withholdings and deductions are getting affected after the process, so you have to generate a separate correction process for them. I recommend using a liability adjustment to correct employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll details. You may open this article to see steps on how to perform the process: Adjust payroll liabilities in QuickBooks Desktop Payroll.

 

Lastly, you may refer to this article to view information on how you can remove duplicate paychecks that you might encounter so your register stays accurate: Find and delete duplicate paychecks in QuickBooks Desktop Payroll.

 

I’m always ready to assist you if you have any other questions or concerns about managing your payroll in QBDT. Tag me in your reply and I’ll sprint back into action, Big-Al. Have a good one and keep safe!

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