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pigweed
January 27, 2022
Question

desktop payroll

  • January 27, 2022
  • 1 reply
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I have some H2A(migrant) workers. What code to I select in the address section for these workers from Mexico that are nonresidents working on a farm visa?

I was not able to electronically file the @w-2 & W-3 this year. They were rejected without a state code entered.

They do not qualify for any of the US sate codes but there are some at the bottom of the list that I do not know what they represent/stand for. Such as : AA, AE, AP, AS, GU, MH, FM, MO, PW, VI

 

These workers do not pay federal or state income taxes.

I use Quickbook desktop payroll.

1 reply

AlexV
AlexV
January 28, 2022

Hello pigweed!

 

Welcome to QuickBooks Community. Allow me to assist you in filing W-2.

 

You'll want to make sure that the nonresident employees are set up correctly. Let me show you how to do it in QuickBooks Desktop Payroll.

  1. Go to the Employees menu and select Payroll Setup.
  2. Click Continue, Next, or Finish until you reach the Employee Setup section.
  3. In the Set up your Employees window, click Continue, select the employee's name, then click Edit.
  4. Tap Next until you reach the Enter federal tax information window.
  5. Select Single regardless of the employee's actual marital status to ensure proper withholding.
  6. Enter allowances and any extra withholding amounts.
  7. In the Nonresident Alien Withholding area, select Withhold as Nonresident Alien and click Next.
  8. Continue the Payroll Setup process by selecting Next, Continue, or Finish until you reach the Go to the Payroll Center to manage your payroll window. Select Go to the Payroll Center.

 

Also, note that nonresident employees are still subject to federal taxes. You'll want to consult your accountant or tax professional to ensure accurate reporting.

 

Here are the articles you can check to learn more on how to file W-2 and manage nonresident employees:

 

Please feel free to post any additional questions you have below. I'll respond as soon as I can.

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