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skygal2
January 9, 2023
Question

Desktop Pro 2021 payroll - w4 type is greyed out

  • January 9, 2023
  • 1 reply
  • 0 views

Hello,

We had a young employee who claimed exempt. Now he is older and making more money, and we are changing him to single/0. The problem is that when I go into taxes for him, in the Federal tab it lets me change the filing status to "single/married filing separate" (odd). But there is no box available for the exemption for himself. With other employees I've had no problem with this. Under the state tab however, I'm able to put in the number of exemptions.  Maybe it's because he has been filing exempt and now wants to change. Do you have any ideas on how to fix this, or if it even needs fixing? 

Thanks in advance.

1 reply

BigRedConsulting
BigRedConsulting
January 9, 2023

You should have all the options that are available on the current W-4 form the employee has given you.  These are different than they used to be in 2019 and before. There is no exempt status, for example, and there is no personal exemption.  Also, "single/married filing separate" are listed together as they now use the same tax calculation.

 

The employee should look like this:

 

Which matches the current W-4 the employee filled out, which looks like this:

 

 

If you didn't, you can print the current W-4 for the employee from the QuickBooks menu at Employees | Employee Forms | Federal W-4 2020 and later...

 

Or you can download it from the IRS using this link: https://www.irs.gov/pub/irs-pdf/fw4.pdf

 

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