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Adriansutton
June 29, 2022
Question

Direct Deposit - outside QB

  • June 29, 2022
  • 1 reply
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I am in the process of setting up QB payroll (desktop).  I have employees with both Live and Direct Deposit checks.  We currently process all our direct deposits electronically through our bank.  So I need to be able to print check stubs for all the direct deposit employees and show these as Direct Deposit / Non Negotiable.  According to QB support, I can't do that?  

 

1 reply

J
JamaicaA
June 29, 2022

Thanks for posting here with this direct deposit concern, @Adriansutton. 

 

Yes, we’re unable to print check stubs for the direct deposits since they are different payment methods. As a workaround, you can create the paycheck as regular checks. From there, you can print several of them at once. I'll walk you through the steps on how you can pull up a copy of the direct deposit check.

 

Here's how:

 

  1. Go to the File menu, then select Print Forms and click Pay stubs.
  2. Choose your payroll bank account. Then enter the date range that includes the pay date of the pay stubs.
  3. In the column next to the date, select the pay stubs you want to print. If you want to filter for specific employees, select them from the Employee drop-down.
  4. You have the option to select the company and employee info that will be printed on the pay stub by clicking Preferences.
  5. If you want to include a message to send with each pay stub, enter text in the Company message to be printed on all pay stubs box.
  6. Select Preview to view pay stubs before you print them. When you're ready, select Print.

 

You also have the option to print a single pay stub from a paycheck. To know more about the process, see this article: Print pay stubs in QuickBooks Desktop.

 

If you want to set up direct deposit and pay your employees through QuickBooks, you’ll want to read this resource: Set up your company payroll for direct deposit.

 

Additionally, you can use any payroll reports to view your employees' earnings. You can also filter the report to see the paycheck details. Here's the link for more payroll reports available in the program: Create and manage reports.

 

Drop a reply anytime if you have follow-up questions or concerns. I'm more than happy to help. Take care and stay safe.

R
ReliableRoofing
June 5, 2023

I do this now and it's easy.  You set up two different payroll schedules - one for checks and one for direct deposit.   For Direct Dep I purchase Direct Deposit forms from QuickBooks and do a different number scheme than my checks.  I have them printed with DD in front of the number. 

 

When you do payroll - run your printed checks normally.  Then do your Direct Deposit group and change the check number and use the direct deposit forms to print the paychecks.  Because you don't use QuickBooks direct deposit it will not print "non-negotiable" on the signature line so I run mine back through MS Word with a template I created that puts Non-Negotiable" on the signature line. 

 

Because QB does not allow for alpha numeric check printing I have to go back to each paycheck and manually change the check number and put DD in front of it.   This isn't a big deal for me because it's less than 15 employees so a larger company would maybe chose a different number scheme to differentiate so going back in isn't an issue. 

 

To print a direct deposit report for payroll I export the weekly payroll report to excel and delete the lines that are paper checks.  This helps with entering it at the bank.  

 

Seems like alot of steps but it's fast once you have it down. 

 

 

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