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Mjcross21
November 22, 2021
Question

Direct Deposit Payroll Run Summary

  • November 22, 2021
  • 1 reply
  • 0 views

My Direct Deposit Payroll Run Summary is detailing all the previous payrolls processed on the current summary.  How do I fix this so only the current summary shows?

 

1 reply

Kristine Mae
Kristine Mae
November 22, 2021

Let me help you fix it, Mjcross21.

 

We'll have to check if it's a file issue. Let's run the Verify/Rebuild utility to detect the data damage. Here's how:

  1. Click File.
  2. Go to Utilities, then choose Verify Data.
  3. If QuickBooks detected no problems, there's no further action needed. If you receive a message, "Your data has lost integrity," the file is damaged. Just continue to Rebuild Data to correct the problem.
  4. When you Rebuild Data, you'll receive a message to back up your company file, just click OK. The utility starts as soon as the backup is finished.
  5. Click OK when you get the message "Rebuild has completed."
  6. Run Verify Data again to check for remaining data damage.

Once done, check the report if it shows the current summary.

 

Also, let's ensure the filters are correct in the report. You can customize the report to provide you with accurate information.

 

Get back to us if you have other concerns. We're one comment away. Take care!

M
Mjcross21Author
November 24, 2021

Hello,

 

I did the Rebuild Data & there are no issues there.. 

 

Let me re-phrase the issue..  When I complete the direct deposit for employee payroll, the Payroll Run Summary Report that I get after I hit Send to Intuit - gives me ALL the payroll processed dates on the current Run Report?? 

 

How can I fix this? 

 

Thank you,

 

DivinaMercy_N
DivinaMercy_N
November 24, 2021

Hello there, @Mjcross21. I've got here steps to further help you fix your payroll report.

 

Restoring a backup copy while that backup has not yet sent the Direct Deposit checks is a possible reason for this. To isolate the issue, you just need to send the payroll data and the next run will clear and fix it as long as it’s the same checks and you haven’t edited your previous Direct Deposit checks. Also, each paycheck has a unique ID. If the system identifies that they have been sent before, it is okay to send them again. QuickBooks will mark them as sent but they are not recorded on the server.

 

Before sending the payroll data, I highly recommend reaching out to our Payroll Support team to ensure that Direct Deposit checks are not duplicated. 

 

It's easy to view your employee data and monitor your business finances in QuickBooks Desktop. To do so, you can open any payroll reports that suit your needs. To give you a list of those reports and an overview of what data they show, please head to the Excel-based payroll reports page. 

 

If you have any other concerns in running your payroll reports in QuickBooks, feel free to post again here. I'll be always around to help. Have a good one. 

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