Skip to main content
P
pburdette
January 31, 2019
Question

Does QB send Copy A to Social Security Admin? I am confused.

  • January 31, 2019
  • 1 reply
  • 0 views
Original commenter did not share additional details

1 reply

IamjuViel
IamjuViel
February 1, 2019

Hello there, @pburdette.

 

Welcome to the Community! I'm here to share some information on how W2 Copy A is e-Filed via QuickBooks Online.

 

Yes, QuickBooks does send Copy A to Social Security Administration (SSA) after you finished preparing your W2 form. Here's how it works:

  1. Click Taxes.
  2. Choose Payroll Tax.
  3. Under Form section, click Annual Forms.
  4. In the Annual Tax forms, click W-2, Copies A & D link.
  5. Put a check mark on the tick box for File Electronically.
  6. To authorize QuickBooks Online to file Copy A of Form W-2 electronically for you, click the Submit button.

That would do it! This will get you on the right track.

 

Keep me posted if you have other questions about e-filling your tax forms. I'd be happy to help you answer all your inquiries. Wishing you continued success!

T
TFJB
January 23, 2020

I am not seeing a check box for "file electronically" in that section.  Does that mean that it has been submitted?  I was waiting to submit  Copy A until I had printed everything but when I went back to submit it, I can't figure out how to do that.  Did it get submitted automatically when I printed the W-2s?"

Ashley H
Ashley H
January 23, 2020

Hello there, @TFJB. I'm here to give more information on W-2 Tax Form filing in QuickBooks Online.

 

To better assist you, I'm going to need some more information. What type of Payroll are you using and what type of QuickBooks Online subscription do you have? If I don't provide the proper information, leave a comment with more details. I'll keep an eye out for a response.

 

Intuit files your W-2s and W-3s automatically if you have any of the following products:

  • QuickBooks Online Core
  • QuickBooks Online Premium
  • QuickBooks Online Elite
  • Intuit or QuickBooks Full Service Payroll
  • QuickBooks Desktop Assisted Payroll

Here are a few articles that you may find helpful when you go to file your W-2s:

 

After you process your Forms W-2 and send the information to us, you may notice that the filing status in your Online Payroll account displays "Submitted" or "In Progress." As long as you click Submit two business days before the January 31st deadline, the SSA will consider your submission on time. Here are the statuses:

  • Submitted: We have received your W-2 for processing
  • In Progress: We start sending W-2 information to the agency in mid-January. Once your W-2 has been sent, it will show in this status
  • Completed: The SSA has accepted your W-2. We'll send you an email notification when this happens.

Let me know if this helps. I'm always here if you need me. Have a beautiful day.

Terms & ConditionsAccessibility statement