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usermolly
December 8, 2020
Solved

Does Quickbooks payroll assign check numbers to direct deposit payroll?

  • December 8, 2020
  • 3 replies
  • 0 views
Original commenter did not share additional details
Best answer by Nick_M

Hi there, usermolly.

 

Thanks for stopping by the Community, I'm happy to help. With direct deposit, there's no check number because there technically is no check deposited. With a Paper check there will be a section for you to add the check number. The tow differences can be seen in the screenshot listed down below. The yellow highlighted section representing The Paper check deposit check numbers and the blue representing the direct deposit without check numbers.

 

I'm also including a helpful article for you to check out down below:

If there's anything else I can help with, feel free to post here anytime. Thanks for stopping by and I hope you have a nice afternoon. 

3 replies

N
Nick_MAnswer
December 8, 2020

Hi there, usermolly.

 

Thanks for stopping by the Community, I'm happy to help. With direct deposit, there's no check number because there technically is no check deposited. With a Paper check there will be a section for you to add the check number. The tow differences can be seen in the screenshot listed down below. The yellow highlighted section representing The Paper check deposit check numbers and the blue representing the direct deposit without check numbers.

 

I'm also including a helpful article for you to check out down below:

If there's anything else I can help with, feel free to post here anytime. Thanks for stopping by and I hope you have a nice afternoon. 

U
usermollyAuthor
December 8, 2020

Thank you !! Yes that makes sense! 

N
Nick_M
December 8, 2020

Hi again, usermolly. 

 

You're very welcome! If there's anything else you need, feel free to post here at anytime.

 

Thanks again and take care.

C
Carneil_C
November 16, 2021

Hi there, @rennik. I’ll be glad to assist you in sorting this issue.

 

With regards to your concern, you can delete transaction one at a time to remove data payroll as checks.

 

Before getting started, please make sure to secure a copy of your data files for backup purposes.

 

You can delete the paycheck by following these steps:

  1. Select Payroll, then select Employees.
  2. Select Paycheck list.
  3. Select the paycheck(s) you'd like to delete or void, then select Delete.
  4. Select Yes.

 

After deleting checks, you can set up prior payroll for QuickBooks Online. Moreover, you may check this article for additional reference: Delete or void employee paychecks.

 

Paychecks and check numbers can still be converted in payroll because this works as designed. For check numbers, it can be edited manually in QB Desktop.

 

Additionally, I’ve added these articles for more details about:
Limitations when you convert from QuickBooks Online to QuickBooks Desktop.
Export and convert your QuickBooks Online data to QuickBooks Desktop.

 

If you have any other questions, please feel free to leave a comment below. I'll get back here as soon as I can to help you again. Thanks for dropping by, wishing you a good one!

R
rennik
November 19, 2021

Thanks for giving me erroneous information.  It's obvious you did not read the earlier posts.  

    W
    WMXX
    December 10, 2021

    Hi,

     

    We have the exact same issue:

     

    Direct Deposit info imported from QB Online Payroll to QB Desktop via an IIF file ends up with check numbers in QB Desktop which we then have to remove manually.   :( :(

     

    I'm told that this has been a long standing issue for which we were once promised a fix.

     

    Obviously it hasn't been fixed.

     

    Please escalate this bug to your developers.  It needs to be fixed.

      K
      Kevin_C
      May 27, 2022

      Thanks for joining this thread, @MTC CFO.

      I've got you covered. We want to ensure that we're giving you the correct steps to answer your question.

      May I know what product or version of QuickBooks you're using? Also, can you please provide us with some additional information or screenshots of your specific concern in QuickBooks? I'd be happy to provide you with the exact solution that you need.

      I'll keep an eye open for your response. Take care and have a great day!

      M
      MTC CFO
      May 27, 2022

      We use QuickBooks Enterprise Solutions 22.0.  We are importing a file from Intuit Online Payroll and I can confirm that that file, an IIF file, does NOT have check numbers in it, except for actual checks that are being printed.  All but two of the paychecks are Direct Deposit (DD).  And when you put the file in excel, that is confirmed.  However, when you import that IIF file to QuickBooks Enterprise Solutions 22.0, check numbers are automatically assigned to each DD paycheck. This makes absolutely NO sense whatsoever. 

       

      I do not have screen shots of it, but I would be happy to jump on a call via Glance or SmartLook to show you what I am talking about.  

      LieraMarie_A
      LieraMarie_A
      May 27, 2022

      Thanks for providing additional info, @MTC CFO.

       

      Check numbers being assigned to imported direct deposits may confuse our accounting. I've got a a workaround that you'll want to follow to avoid this issue.

       

      Follow these steps:

       

      1. Before importing them to QuickBooks Desktop (QBDT), open the IIF file in Excel. 
      2. Then, under the DOCNUM column, add "DD" to direct deposit transactions.
      3. Go to the File menu, select Save, then Yes.
      4. Exit Excel. You'll get a prompt to save the IIF again. Select Don't Save.

       

      You can also check out our guide in exporting, importing, and editing IIF files for your benefit.

       

      Please know that I'm only a few clicks away if you have any follow-up questions about importing your payroll transactions. Wishing you and your business continued success!

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