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SHJA
January 14, 2023
Question

doubled paychecks

  • January 14, 2023
  • 1 reply
  • 0 views

We don't use the Intuit payroll feature. When we input payroll (as in the desktop version we switched from) we wind up with doubled transactions when importing the bank transactions that show the cashed checks.

1 reply

LieraMarie_A
LieraMarie_A
January 16, 2023

It's a pleasure to see you here, @SHJA. I'd be delighted to help you get a better grasp on the banking feature and remove doubled paychecks.

 

Duplicates occur when you add downloaded/imported transactions that you already manually entered into the program. To avoid this from happening, you'll need to match them. 

 

  1. Go to Banking.
  2. Pick the tile for your bank account.
  3. In the For Review tab, select the entry you need to find a match.
  4. Select Find match.
  5. In the Match transactions page, choose the entry that matches and click Save.

 

You also have the option to exclude the transactions instead of matching them. This will simply move the transactions out of the For Review tab. This won't impact your books since you've already recorded the entry. 

 

Here's how:

 

  1. Go to Banking.
  2. Select the affected bank account.
  3. In the For Review tab, tick the duplicate transactions. 
  4. A black box will appear at the top of all transactions, showing how many are selected. Choose Exclude.
  5. To permanently remove these transactions from QuickBooks, go to the Excluded tab, then select the tick box to the left of the Date column to tick all transactions. Choose Delete.

 

If these duplicates are already accepted from your bank feeds, you can exclude them in the Categorized tab. Follow these steps below:

 

  1. Go to Banking.
  2. Navigate to the Categorized tab and tick all the duplicate transactions.
  3. A black box will appear at the top of all transactions, showing how many are selected. Select Undo. This will move them over to the For review tab.
  4. Navigate to the For review tab and tick the duplicate transactions.
  5. In the black box at the top of all transactions, select Exclude.
  6. To permanently remove these transactions from QuickBooks, select the Excluded tab, then select the tick box to the left of the Date column to tick all transactions. Select Delete.
  7.  

For more in-depth information about working with bank feeds, refer to these articles:

 

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I'll be here every step of the way.

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