Edit Actual Hours Worked on Processed Payroll?
I'm using QB Premier 2021 with Enhanced Payroll. I myself am a salaried employee while the rest of the staff is hourly. As an owner I never get to take time off but I enter 40 hours per week for tax purposes. Payroll is pretty standard every time.
However, I had open heart surgery in July and missed an extended period. Here in Washington state our workers comp is based on ACTUAL hours worked (not hours paid). I was confused on how to handle that actual vs. paid hours in QB so I did it like I always do, 40 hours per week worked, and thus QB deducted premiums from my checks as usual. Then I suddenly had an epiphany and wondered if QB would allow me to enter the 40 hours per week, but change the L&I (workers comp) hours to actual hours. I tested it and it appears I can do that.
But that was after payroll checks were cashed, and after I filed quarterly reports. So when I filed the reports, I manually calculated the actual hours vs. hours entered for salary paid while off work when I filed my L&I report, but of course now it doesn’t match QB. I missed a couple of months work (all during the same quarter, thank goodness). So in QB it shows I worked 640 hours for Qtr 3, when I actually worked 272 hours. My Qtr 3 reports have all been filed with the tax agencies, with my manual calculations reported.
- Can I change this information in QB after the fact?
- If not, how do I make adjustment(s) to QB payroll to reflect the true information?
Normally my accountant helps me with this stuff but she’s in Spain at the moment. I’d really, really appreciate any help with this.