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gtaylor4
May 22, 2021
Question

emailing paystubs

  • May 22, 2021
  • 2 replies
  • 0 views

Is there a way to delay emailing paystubs to employees?

2 replies

MichelleBh
MichelleBh
May 22, 2021

Hello, @gtaylor4.

 

Let me give you some details about emailing paychecks in QuickBooks Online. 

 

As of the moment, your employees will get an auto-email every time you run payroll if they have QuickBooks Workforce. So, they can review the data on their account quickly. You may check out this article for more information: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s, and more.

 

If they don't use Workforce, you can manually email the paychecks to them. This way, you can email the data at any date either delay or in advance. 

 

Here's how:

  1. Go to Employees, then click Paycheck list.
  2. Choose the paychecks, then click Print.
  3. Click the Download icon, then save the file.
  4. Attach the paystub to their emails. 

 

I've also added some articles that might help you and your employees with handling the QuickBooks Workforce account and payroll data. 

 

 

Let me know in the comment section if you have different questions about payroll. I'm pleased to help you. Keep safe. 

A
aivojbenson
December 24, 2021

Can we stop email notifications? Such as for bonus checks?

G
Giovann_G
December 24, 2021

Hi there, aivojbenson.

 

I can share information about stopping employees from receiving email notifications.

 

Every time you do payroll for your employee, an email will be sent to them. The option to stop the email notification when creating checks or bonus checks is unavailable. Employers have no control over whether or not their employees wish to be notified. 

 

As a workaround, you can ask your employee to turn off the email notifications on their own if they don't want to receive them.

 

Here's how:

 

  1. Have your employee sign in to QuickBooks Workforce.
  2. Click the Gear icon at the top left corner, then select Email Notification.
  3. Turn the email notification on/off by toggling the check box Send me an email when new pay stubs are available.

 

Just in case you need it, check out this article about creating bonus checks: Pay an employee bonus.

 

I've also provided this resource to learn more about QuickBooks Workforce(formerly ViewMyPaycheck): QuickBooks Workforce (formerly ViewMyPaycheck): Online Payroll FAQs.

 

If you need further assistance with managing your employees, please let us know by leaving a comment below. The Community is always willing to lend a hand.

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