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ndarby
March 19, 2022
Question

Employee advance in Quickbooks Online

  • March 19, 2022
  • 2 replies
  • 0 views

One of my accounts just converted from QB Desktop to QB Online. Only a small amount of the payroll information transferred from Desktop to Online. I'm in the process of entering the first quarter earnings into Online. I've run into a problem entering employee advances and having the net pay balance. In the desktop version you create a payroll item that is something like Employee Advances. When you issue an advance you do it through Payroll, same with repayment. I need to know two things.

 

1. How do you issue an employee advance in QB online. Do you do it through payroll?

 

2. What to you do in order to get the employee's paystubs that include an advance prior to the conversion to balance with the net pay. It seems you can enter any advance repayments, but not the advance. This is the reason the net pay doesn't balance.

 

Would appreciate any help!

2 replies

KlentB
KlentB
March 19, 2022

I'll help you in handling this, ndarby.

 

You can pay your employee in advance by running an unscheduled payroll. Then, set up and assign a cash advance repayment deduction for your employee. here's how to do it:.

 

  1. Go to the Payroll menu,
  2. Select Employees, then choose Run payroll.
  3. Find the employee you want to pay, and then select Create another check.
  4. Enter employee compensation, including any salary adjustments, vacation or sick hours, and other pay types.
  5. Confirm the pay period and check date.
  6. Select Preview Payroll, and then select Submit payroll.
  7. Click Finish payroll.

 

Also, here's an article that you browse to help track your payroll transactions in QBO: Run payroll reports.

 

You can always leave a reply below if you have additional concerns in creating this check. Take care and have a great rest of the day!

KlentB
KlentB
March 20, 2022

Hi ndarby,

Hope you’re doing great. I wanted to see how everything is going about your concern yesterday. We're you able to record the advance payment. Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

ndarby

R
Rescoclean
July 2, 2023

Same issue here,  we have an employee who is on a two week salary and want to advance him only one week it seems that the only option is to advance the entire two weeks salary rather than just one. Is there a workaround to pay just one week in advance?

A
Anonymous
October 18, 2022

Hi ndarby, I've run into the same issue and wondering if you could help me? What solution did you find? Especially with question 2.

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