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wreimers
May 6, 2025
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Employee Hire Date Greyed Out

  • May 6, 2025
  • 1 reply
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Hello -

We recently realized that one of our employees hire date was incorrect, and when trying to update it noticed it is greyed out. Upon researching further, we realized that ALL employees Hire Date in their Employment Info tab is greyed out! We moved to a new QB Company file 10/01/2024 and don't recall this happening in the old company file. Is this a change? What if we enter the date incorrectly; how to we fix that?

Please advise and thank you!

Wendy

    Best answer by BigRedConsulting

    @MoiraskyeT   RE: You can edit your employee's profile including the hire date via the Required Info tab or the Employment Info tab.

     

    Which is one of the stupidest things Intuit has ever wasted their time adding to QuickBooks.  Among other things, the information on that tab is not actually required by anyone to run payroll - which Intuit cannot seem to grasp.

    1 reply

    M
    MoiraskyeT
    May 6, 2025

    I recognize the importance of accurate employee information, particularly when swiftly correcting a mistake like an incorrect hire date, @wreimers. You can edit your employee's profile including the hire date via the Required Info tab or the Employment Info tab.

     

    To address this issue promptly, I suggest upgrading your QuickBooks Desktop (QBDT) to the most recent version. This ensures the newest features and fixes, which can help streamline tasks such as editing hire dates. Upgrading regularly also enhances your software's security and performance.

     

    If the Last Day Worked date is filled in under the Termination tab, you'll need to remove it first to avoid the Hire Date being grayed out.

     

    Additionally, if the Last Day Worked field is empty, you can re-enter the Original Hire Date to ensure that the Hire Date does not appear grayed out.

     

    If your QuickBooks Desktop is up-to-date and the hire date is still grayed out, you can alternatively edit the hire date through the Payroll Setup.

     

    However, if you're utilizing Enhanced Payroll, you can follow the steps below to edit the hire date:

     

    1. Navigate to Employees.
    2. Select Payroll Setup.
    3. Proceed to Employees again.
    4. Choose Employee List.
    5. Edit the hire date for your employee.

     

    For detailed instructions on updating your employees' information in QuickBooks Desktop, please consult this article: Edit or change employee info in payroll. 

     

    Once you've completed the updates, refer to this article to learn how to print paychecks and paystubs for your employees: Print paychecks and pay stubs.

     

    If you still have additional concerns while updating your employee's information, you can reply to this thread. We're here to provide additional help for you. Best wishes!

      BigRedConsulting
      BigRedConsultingAnswer
      May 6, 2025

      @MoiraskyeT   RE: You can edit your employee's profile including the hire date via the Required Info tab or the Employment Info tab.

       

      Which is one of the stupidest things Intuit has ever wasted their time adding to QuickBooks.  Among other things, the information on that tab is not actually required by anyone to run payroll - which Intuit cannot seem to grasp.

        W
        wreimersAuthor
        May 6, 2025

        Thank you! WOW do I feel dumb. When did they add that Required Info tab? I swear I've always gone to the Employment Tab for that information! Apparently I've been out of the loop. I appreciate you taking the time to resolve my quandary, although I admit I'm embarrassed not to have notice the "Required. Info" tab myself! I've shared with the other ppl that need to know, as they were also going to the Employment tab trying to edit the information. Now we know! Thanks again!

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