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missmissySEI
June 12, 2023
Solved

Employee lost his paycheck

  • June 12, 2023
  • 3 replies
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I have an employee that lost his paycheck.  I have been checking the posts to see how I can give him another check without messing up the payroll taxes.  I know I can't void it.  I see that I can edit the check #, then void the original check number.  Does that not void the taxes also?

Best answer by LeizylM

Hi there, missmissySEI. 

 

In QuickBooks Desktop (QBDT), if the payment has been submitted to Intuit or already sent to the agency, there are no longer adjustments will be made. That means you are only canceling the payment, but the payroll tax calculations remain unchanged.

 

You'll want to recreate the replacement paycheck with zero net pay. This way,   the total amount will be reflected in the direct deposit liability check. This will help balance your check register and ensure that your employees are not paid twice.

 

I'll share the article on how you can recreate a missing or voided direct deposit paycheck in QuickBooks Desktop Payroll for the detailed steps.

 

Don't hesitate again or click the Reply button below to post if you have any other concerns about voiding a paycheck in QBDT. I'm always here to help. Wishing you and your business continued success.

3 replies

L
LeizylMAnswer
June 12, 2023

Hi there, missmissySEI. 

 

In QuickBooks Desktop (QBDT), if the payment has been submitted to Intuit or already sent to the agency, there are no longer adjustments will be made. That means you are only canceling the payment, but the payroll tax calculations remain unchanged.

 

You'll want to recreate the replacement paycheck with zero net pay. This way,   the total amount will be reflected in the direct deposit liability check. This will help balance your check register and ensure that your employees are not paid twice.

 

I'll share the article on how you can recreate a missing or voided direct deposit paycheck in QuickBooks Desktop Payroll for the detailed steps.

 

Don't hesitate again or click the Reply button below to post if you have any other concerns about voiding a paycheck in QBDT. I'm always here to help. Wishing you and your business continued success.

    M
    missmissySEIAuthor
    June 26, 2023

    I am curious why none of my posts are getting answered any more 

    Angelyn_T
    Angelyn_T
    June 26, 2023

    Thank you for getting back to the thread, missmissySEI.

     

    I've checked the other posts in your profile, and for those concerns, you might need to consult or seek help from an accountant. From there, they'll be able to guide you in categorizing your expenses and charges accordingly.

     

    On the other hand, you can always run through the resources from our QBDT-self help articles for more tips while working with your entries on our software.

     

    Leave a comment below if you have other QuickBooks concerns in mind. I'm just a few clicks away to help. Have a good one!

    T
    TConway66
    September 8, 2023

    How do you recreate lost payroll check in desktop version not using direct deposit.  

    M
    Maybelle_S
    September 8, 2023

    I can help you recreate a payroll check in QuickBooks Desktop (QBDT), TConway66.

     

    If your employee lost their paycheck or it's over 180 days old, and the bank won't cash it, QuickBooks Desktop Payroll (QBDT) allows you to issue a new one. Depending on the situation, you can either reprint the original paycheck for your employee or follow the steps below to provide a replacement.

     

    Initially, we'll need the original check number, amount, and date to complete the process. Then, edit the check number.

     

    Here's how:

     

    1. Go to the Employees menu, then Employee Center.
    2. Choose your employee. 
    3. Click QuickReports.
    4. Change the date range to include the date of the paycheck.
    5. Double-click the paycheck that the employee lost.
    6. Select the Print Later checkbox. To Print replaces the check number.
    7. Hit Print.
    8. Enter your new check number, then select OK. You’ll give this check to your employee.

     

    Yet, if the original paycheck is lost, you'll need to reach out to your bank and request a stop payment. Subsequently, create a replacement check to account for the missing check number. I'll guide you on how to do it.

     

    1. Go to the Banking menu, then Write Checks.
    2. From Bank Account, select your payroll account, then click OK.
    3. Select your employee from the Pay to the Order of. 
      Note: If you get a warning, hit OK. 
    4. Enter the same date used on a lost paycheck.
    5. In the $ field, enter the net amount of the lost paycheck.
    6. Click the Print Later checkbox. This will remove the checkmark.
    7. Put the same check number as the lost paycheck in the No.
    8. Tap the Expenses tab and then click the Account column. Then, select Payroll Expenses.
    9. Hit Save & Close.

     

    Once done, void the replacement check to balance your register.

     

    1. Go to the Banking menu, then select Use Register.
    2. Select your payroll bank account, then click OK.
    3. In the register, select the replacement check you just created.
    4. From the Delete drop-down arrow, select Void.
    5. Hit Record.

     

    You can send a comment if you have other concerns with payroll. The Community and I are always here to back you up. Take care!

    S
    shs2009
    October 29, 2024

    In step # 2, do you change the date on the new check to the current date? Otherwise the employee will not be able to cash. Doies making the date current now effect payroll taxes?

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