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LizB
May 2, 2022
Solved

Employee mileage reimbursement

  • May 2, 2022
  • 2 replies
  • 0 views

I reimburse employee mileage and expense via payroll monthly. The payroll item retains the quantity/amount from payroll to payroll forcing me to manually zero it out on any paycheck without a reimbursement. There is a high risk of accidentally paying an employee a reimbursement from a past payroll if I don't remember to manually change this each month. Is there any way for Quickbooks to reset these payroll items so that each paycheck starts clean with a zero quantity/amount? 

Best answer by BigRedConsulting

Yes, there is a setting for this, though it will impact more than just this one item.

 

To change the setting, go to Edit | Preferences | Payroll & Employees | Company Preferences. Then uncheck the "Recall quantity field on paychecks" option.

 

2 replies

BigRedConsulting
BigRedConsultingAnswer
May 2, 2022

Yes, there is a setting for this, though it will impact more than just this one item.

 

To change the setting, go to Edit | Preferences | Payroll & Employees | Company Preferences. Then uncheck the "Recall quantity field on paychecks" option.

 

    C
    Ceilidh
    July 16, 2022

    The problem with entering mileage on the payroll, is that it deducts all the employee deductions.  This is not right to do this on mileage reimbursement.  I have to create a separate bill for the employee and then pay the bill out separately.  It is not an additional income for the employee.

    Has this changed QB?  

    G
    GlinetteC
    July 16, 2022

    Nothing has changed in QuickBooks Desktop, Ceilidh.

     

    In QBDT, the mileage reimbursement has to be set up as an "Addition" payroll item. This is to add the reimbursement to an employee's paycheck. QuickBooks will suggest Payroll Expenses as the expense account for posting the paycheck deductions.

     

    On the other note, what you've performed is correct as an alternative way to reimburse employees' mileage, which is creating a separate bill and paying it separately.

     

    If you need help with other tasks in your account, specifically with payroll, you can visit our QuickBooks Help page. We have collated articles you can refer to that fit your concern.

     

    The Community is always ready to back you up if you may encounter issues while working with your account in the future.

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