Expense reimbursement

Hi there, @CharlotteScott. I’d be delighted to assist you with reimbursing an expense from an employee in QuickBooks Online. 

Yes, I agree with what you've said that the only option in QBO is to remember to re-key the reimbursement into their next QuickBooks paycheck. Hence, we’re unable to add these expenses as reimbursement on their next paycheck automatically. 

What we can do is manually enter those transactions by creating a check to reimburse them if they used their funds to pay a business expense. I’ll guide you on how: 

1. Click + New and select Check or Expense.
2. Choose an employee from the Payee drop-down list. 
3. Select a Category from the drop-down menu. If you don't have one yet, you can add a new account. If you're using QBO Payroll, here's how you can create a reimbursement account.
4. Enter the other information.
5. Click Save or Save and close.

However, if you’re unsure about the process, I recommend reaching out to your accountant for further guidance. This process can get tricky, and they know how to handle the next steps. That way, we can ensure that your book is accurate.

Furthermore, I’ve added this guide here for your reference: Reimburse an employee.

Just in case you want to review your employee's year-to-date payroll details? We can take a look at this article for a guide on how to run specific payroll reports: Run payroll reports in QuickBooks Online Payroll. 

Visit me here again in the Community, and keep me posted on your progress in managing your employee reimbursements. I'm determined to help you succeed. Keep safe always.