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SEMCO
July 20, 2022
Question

false payroll liabilties

  • July 20, 2022
  • 1 reply
  • 0 views

Since may payroll liabilities have been popping up as overdue even though they show as being paid on time below.  This includes my federal and state tax withholding deposits.  I've spoken with three "experts" about this and they've entered my computer remotely but nobody can figure out why it's happening and they have no suggestions.  They assign a case number each time but when I reach out to see if they've figured it out there "is no such case number".  Has anyone had this problem and did anyone figure out how to fix this?

 

If I could run a report of all of the automatic updates that have been made to our payroll since May maybe I could pinpoint where it went wrong.  We're operating QB Desktop 21 Enterprise for Contractors.

 

Any advice would be appreciated.

1 reply

AlcaeusF
AlcaeusF
July 20, 2022

Hello, @SEMCO.

 

Thanks for sharing the details of your concern. I'm here to help fix the issue you're having with payroll liabilities in QuickBooks Desktop (QBDT).

 

Since the tax liability was already paid and still shows as overdue, you can enter historical tax payments to mark them as paid. Then, make sure to select the Do not affect accounts option. This way, they won't affect your balances or show up in the bank register.

 

Here's how to do it:

 

  1. In QBDT, go to the Help menu at the top, then select About QuickBooks.
  2. On your keyboard, press Ctrl + Alt + Y to open the Setup YTD Amounts window.
  3. Choose Next until you reach the Enter prior payments section.
  4. Click Create Payment.
  5. Enter the Payment Date and For Period Ending date accordingly.
  6.  In the Taxes and Liabilities field, choose the unemployment item you’ve already paid.
  7.  Enter the money or value difference in the Amount column (e.g. $200-$15=$185).
  8. Click on the Accounts Affected button, and then select Do not affect accounts.
  9. Choose OK, and then continue to the next by selecting Next Payment.
  10.  Hit Done, and then Finish to close the window.

 

Also, you can update the payroll liabilities date once you receive a notification from your state agency. This way, you can prevent issues like this moving forward.

 

To learn more about managing and fixing overdue liabilities in QBDT, consider checking out this article: Fix overdue or red scheduled liabilities in QuickBooks Desktop.

 

If you notice a payroll liabilities discrepancy in your Balance Sheet report, you can use this article for the fixes: Payroll Liability and/or Balance Sheet Report shows incorrect amounts for payroll liabilities.

 

For more tips and other resources, I recommend visiting our website for future reference: Self-help articles.

 

Please post again or leave a comment below if you have additional questions about payroll or anything else QuickBooks. I'll be right here ready to help. Keep safe.

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