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M
Mcsbend
January 5, 2024
Question

Filing Oregon W2 & 1099's thru iwire

  • January 5, 2024
  • 1 reply
  • 0 views

First year to switch to Quickbooks Online after 20 years in Desktop.  We pay for a payroll subscription and have automatic tax payments & forms done by Quickbooks.  However it seems that QBO doesn't actually file all the forms with the state - i.e. the W2 and 1099?  In Desktop Payroll I could export an XML sheet that was ready to upload to the Oregon's website.  I can't find any such option in QBO.  How is this to be done in QBO?  

1 reply

M
Maybelle_S
January 5, 2024

I can see the importance of filing W-2 and 1099, Mcsbend.

 

Currently, QuickBooks Online (QBO) doesn't support the electronic filing of State W-2s and 1099s. Also, exporting QBXML data is only available in QuickBooks Desktop (QBDT).

 

You can export W-2 and 1099 in PDF format and use a third-party converter to upload in Oregon through iwire.

Here's how:

 

  1. Go to the Taxes menu and select Payroll Tax.
  2. Proceed to the Filings tab. 
  3. Click Resources, then W-2s. 
  4. Tap View to open the forms in a PDF file. Then, you can download or print it.

 

For 1099, follow the procedure below:

 

  1. Go to the Payroll menu and click on Contractors. 
  2. Select Prepare 1099s and follow the prompts.
  3. Click on Finish preparing 1099s and select Print and Mail.
  4. Tap the type of form you are printing and select Print sample on blank paper. 
  5. Choose Yes, looks good! 
  6. Confirm the form you want to print and select View selected 1099 contractors to confirm your contractors.
  7. Hit Print on 1099 forms, then Print to complete your printing.
  8. Press on the Download icon when you're on the Print Preview page.

 

Otherwise, you'll manually create an Excel file.

 

You can check these articles for more information:

 

 

Feel free to visit these pages for additional guidance and resources when finishing all your payroll tasks in QBO:

 

 

Let me know if you have other questions about filing W-2 and 1099 in QuickBooks. I'm always here to help. Take care.

M
McsbendAuthor
January 5, 2024

How can i export an excel file with all the necessary information ?   Certainly with full payroll I don’t have to manually type 70 W2s for my state!!!???!!!

M
McsbendAuthor
January 5, 2024

  Certainly it isn’t expected for employers to manually type all information for state w2s for all employees!!??!!   So how can a file with all the necessary payroll information that is on a w2 be exported into excel to then be manually  formatted  and uploaded?   And or can someone recommend a third party app that turns a pdf into an xml with all the fields properly mapped!?   I am floored that this is such a major oversight in QBO!!

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