Fingerprint Expense Reimbursement

Good morning, @Operations22. 

You can create a reimbursement item and include it on the payroll. I've included the steps for this process below. However, please know that before you make any changes to your account, you should always consult with your accounting professional. Your accountant will know the best process based on your business needs. If you don't have an accountant, don't sweat it. You can find one here in our Resource Center. 

First, you'll need to create the reimbursement item. Here's how: 

1. Go to Employees, and select Manage Payroll Items.
2. Click on New Payroll Item.
3. Tap Custom Setup, then hit Next.
4. Choose Addition, then tap on Next.
5. Enter the name of the Reimbursement item. Click on Next.
6. Select an expense account for tracking this item.
   • Choose an expense account to track travel or mileage amounts.
   • If this will be an advance to the employee, choose an asset account.
7. Set the Tax Tracking type to None. Then select Next.
8. Under Taxes, none should be selected. Tap Next.
9. For amounts paid per mile/kilometer, select the Based on Quantity checkbox. Then hit Next.
10. Choose to calculate on Net Pay. Then select Next.
11. Enter a Default Rate. Then click on Finish.

Now that you've created the reimbursement item, you can apply it to the payroll. Here's how: 

1. Go to Employees, then select the Employee Center.
2. Double-click the employee's name.
3. Go to the Payroll Info tab.
4. Add the item from the dropdown list under Additions, Deductions, and Company Contributions.

For additional details and for information on how you can define your accounting preferences, check out the help article I've included below.

• Reimburse your employee 

I'm here if you have any questions or concerns. Have a good one!