Skip to main content
R
Rose at S
January 26, 2021
Question

Full Service Payroll employee reimbursement categories

  • January 26, 2021
  • 2 replies
  • 0 views

I see how I can add different types of reimbursements to each employee in the payroll.  Is there a way in Accounting Preferences/Payroll to divide these into different Reimbursement Accounts so the different types of employee reimbursements show up on the P&L?

2 replies

C
ChristieAnn 11
January 26, 2021

Hi there, Rose at S.

 

Yes, there's an option in Accounting Preferences/Payroll to divide different types of reimbursements into various Reimbursement Accounts so the different types of employee reimbursements show up on the P&L. To do this, you can go to the Payroll Settings and choose the Accounting section. From there, you'll have the option to select each employee's wages are posted to different types of accounts so you can track employee reimbursements in your QuickBooks chart of accounts. I also recommend consulting an accountant for guidance in posting the reimbursement to the correct accounts.

 

Here's how:

 

  1. Click the Gear icon in the upper right corner.
  2. Choose Payroll Settings and go to the Accounting section.
  3. Click the Pencil icon under the Wage expenses section.
  4. Choose Each employee's wages are posted to different types of accounts (ex: salary, contractor, and so on) radio button.
  5. Scroll down and go to the Where do you track employee reimbursements in your QuickBooks chart of accounts? section.
  6. Choose different Reimbursement Accounts.
  7. Hit Continue.

 

 

 

 

Please refer to this article to see steps on how you can record or pay back your employees' business-related expenses in QuickBooks Online: Reimburse an employee.

 

Drop a comment below if you have any other questions about processing payroll. I'll be happy to help you out.

R
Rose at SAuthor
January 26, 2021

Thank you!  I did get that far.  We are hoping to track the different types of reimbursements we give to each employee - phone, mileage and other.  I have those 3 different types under each employee, but don't know where we would find that on a report.

D
ddiepo
January 21, 2023

Is there not a better way?

 

It'd be great to somehow pay a bill through the payroll reimbursement.  This would give the full flexibility to track the reimbursement to any expense account without having to setup a mapping in the payroll sub-feature.

 

This is also limiting, in that I want each individuals salary to be applied to their own salary account AND be able to have reimbursements applied to specific expense accounts.  It seem that payroll only gives the option to do one or the other.  What am I missing?

JenoP
JenoP
January 22, 2023

Allow me to join the conversation and share details about payroll reimbursements, ddiepo.

 

We appreciate and have taken note of your feedback about being able to pay a bill through payroll reimbursement. 

 

Please note that bills and bills payments are not part of the payroll function. This is the reason why it's not recommend to pay the reimbursement through using through bill payment. Instead, create a liability check so the system will include it in your payroll reports. Here's an article for more details: Create a Payroll Liability Check.

 

I would also recommend sending a feature request about this to our product engineers. All customer input are collected and reviewed when new updates are designed. Here's how:

 

 

  1. Go to the Gear icon and select Feedback.
  2. Type in your feedback and suggestions about payroll mapping and being able to a bill through reimbursement in QBO.
  3. Click Next to submit them.

 

 

Let me know if that answers your inquiries about reimbursements and bill payments. You can also post more questions in the Community if you need anything else. 

Terms & ConditionsAccessibility statement