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R
riseintl
February 12, 2020
Question

Handwritten payroll check deposited with incorrect amount. How to reconcile?

  • February 12, 2020
  • 1 reply
  • 0 views

We hand write our paychecks and the bank deposited an employees check that was two cents off from what was written on the check. How would I reconcile this in QB Desktop? Thank you for your help!

1 reply

S
ShiellaGraceA
February 12, 2020

Hi there @riseintl,

 

You'll have to create an addition item and add it on the next paycheck run to correct this. I'll guide you how.

 

  1. Go to Lists, Payroll Item List, then then Payroll Item drop-down.
  2. Select New, Custom Setup, Next, Addition, Next. Then, Enter name for addition.
  3. Tick Next until Finish.

After that, go to Employees, then Payroll Center to add the adjustment. 

 

  1. In the Payroll Center, choose Start Unscheduled Payroll.
  2. Enter the Payroll Information and check the name of the employee in question.
  3. Tick Open Paycheck Detail and then add the adjustment item under Other Payroll Items section.
  4. Hit Save & Close.

The screenshot below will show you how it looks like to add the adjustment item. I've got these awesome articles for your reference.

 

 

I'm just a post away if you have other questions or concerns. Feel free to reach out anytime. Thank you for posting and have a good day.

 

 

R
riseintlAuthor
February 12, 2020

Thank you! How would I reconcile with our bank statement then from the previous month where the check with the error occurred? 

S
ShiellaGraceA
February 12, 2020

Thanks for coming back, @riseintl.

 

Since the adjustment is for the previous reconciliation, you can manually edit the paycheck and add the two cents. Let me walk you through how.

 

  1. Go to Employees, then Employee Center.
  2. Select the employee's name and double-click the incorrect paycheck.
  3. Click Paycheck Detail, then Unlock Net Pay. When prompted, tick OK.
  4. Add the adjustment amount, or you can also add it under Federal Withholding.
  5. Hit OK and Save & Close. Then, Yes on the Recording Transaction prompt.

Once done, create a mini reconciliation of your previous month. The step-by-step instruction is found in this article: Reconcile previously deleted and re-entered checking or credit card transactions.

 

Please see this article in case you want to create a payroll summary report.

 

I'll be around if you have other concerns. Keep in touch. Have a lovely day ahead.

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