Health Insurance (Company Paid) Reimbursement

It's good to see you here in the Community, @Pjl6420.

When you make a reimbursement for health insurance in QuickBooks, you'll have to add it to the employee's paycheck. Though this type of payment doesn’t appear on any of your payroll tax forms, this is the right way to track it properly.

First off, you'll need to create a reimbursement item so you can add it to your employee's paycheck. Here's how:

1. Go to the Employees menu, then select Manage Payroll Items.
2. Click New Payroll Item and select Custom Setup. Then, click Next.
3. Select Addition, then choose Next.
4. Enter the name of the reimbursement item. Click Next.
5. Select an expense account for tracking this item.
6. Set the Tax Tracking type to None. Then select Next.
7. Under Taxes, none should be selected. Then, click Next.
8. Follow the on-screen instructions to complete the setup.

Once done, add the reimbursement item to your employee’s record. You can follow the steps below:

1. Go to the Employees menu, then select Employee Center.
2. Double-click the employee's name.
3. Go to the Payroll Info tab.
4. Add the item from the dropdown list under Additions, Deductions, and Company Contributions.

When creating paychecks, the reimbursement item will appear in the Other Payroll Items section of the Preview Paycheck screen. Enter the amount of the reimbursement on the paycheck. 

I'm adding this article for more guidance: Reimburse your employee in QuickBooks Payroll.

In addition, since the company already paid the health insurance, I recommend contacting our QuickBooks Support Team. This way, they can make a correction to the processed paycheck.

Just in case you want to run other payroll reports to view useful info about your business and employees, feel free to read this article for more guidance: Run payroll reports.

Fill me in if you have other concerns or follow-up questions about this. I'll be around to provide further assistance.