Skip to main content
A
AmbassLimo
October 7, 2024
Question

Help with Payroll Tax Liabilities

  • October 7, 2024
  • 1 reply
  • 0 views

Hello QB Community!

 

I am having an intermittent issue when running payroll with QB.  We are on QuickBooks Premier Plus Professional Services Edition 2022 for Desktop.

 

The issue comes up (3 times this year) where I pay our federal and state taxes through Quickbooks (i.e. filing and making payments through the system - no paper checks or logging in to the tax sites to make payments).  After I have submitted the payment, which shows in the register as coming out of the checking account, the Liabilities are still showing as due to be paid.  The only work around I have found is making a Payroll Liability Adjustment, but then my P&L Reports are showing a negative amount on the Payroll 941 Expense line.

 

Any help would be appreciated.

 

Thank you.

1 reply

K
Kurt_M
October 7, 2024

We'll share details to help you fix the liabilities showing as due to be paid and the negative amount you see when running the Profit and Loss report inside QuickBooks Desktop (QBDT), Ambass.

 

First, you'll want to run the Payroll Liability Balances report to check if the payments you've made paid the liabilities you have. Doing this will also allow you to verify that liabilities got paid on point or if you made any overpayment. We'll write down the steps to get you going:

 

  1. Access your QuickBooks Desktop company
  2. Go to the Reports menu, and then select Employees & Payroll.
  3. Select Payroll Liability Balances. You can utilize the filter option to show specific period.
  4. If it shows 0.00 it means you've successfully paid the liabilities inside QBDT. Otherwise, you can click the amount that you see in the report to verify what's causing it to show negative or positive.

 

To fix the negative amount in your Profit and Loss report after creating a payroll liability adjustment. You'll want to edit the adjustment and ensure it is programmed to prevent it from affecting the liability and expense account balances. These are the steps:

 

  1. Access your QuickBooks Desktop company.
  2. Go to the Employees menu and click Payroll Center.
  3. In the Other Activities section, select the Adjust Payroll Liabilities. You'll want to access the adjustment you created by clicking the Prev Adjustment button.
  4. Select the Accounts Affected button.
  5. Toggle the Radio button beside Do not affect accounts and click the OK button to save it.
  6. Once done, click the OK button on the top right corner.

 

Additionally, here are some articles to help you add more details to your report and keep your current settings for future use inside QBDT:

 

 

Please don't hesitate to visit us or comment below if you require any clarification, need further assistance carrying out the process to correct the negative amount in your profit and loss report, or need a helping hand in managing payroll liabilities. Our team will be ready to respond as soon as possible to sort it out. Stay safe. 

Terms & ConditionsAccessibility statement