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dragon1512
April 7, 2020
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Hi all, how can i reprint w2's and w3 form back in 2018? im using qb online thank you

  • April 7, 2020
  • 1 reply
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Original commenter did not share additional details
Best answer by Rea_M

Hello there, dragon1512.

 

I'm here to ensure you can reprint your 2018 W2's and W3 forms. This way, you'll be able to manage your annual forms and keep it for future use.

 

Once you've saved your W2 and W3 copies for 2018 in your QuickBooks account, you can to reprint them in the Archive Forms window. Here's how.

  1. Go to the Taxes menu.
  2. Select Payroll Tax.
  3. In the Form column, click the View and Print Archived Forms hyperlink under the Annual Forms section.
  4. In the Archive Forms window, filter Annual Tax Forms, then choose either W-2, Copies B, C &2, or W-3.
  5. Locate and select the W-2, Copies B, C &2, or W-3 hyperlink.
  6. Click the View button.
  7. Select the Print icon once ready to print.

 

I've attached screenshots below for your reference.

 

In case you're still unable to locate the forms you need after performing the steps above, I'd recommend contacting our QuickBooks Online Support team. They have the tool to archive your W2 and W3 forms for 2018 and guide you until you've successfully printed them.

 

In addition, you can also pull up a variety of payroll reports in QuickBooks. This will give you a closer look of your employee's total wages, deductions, and  tax information in a certain period. For the complete list of available payroll reports and how to pull them up, kindly refer to this article: Run payroll reports.

 

Moreover, you can customize then, memorize the report you've selected to save its settings. For the detailed steps, you can check out this article: Memorize reports in QuickBooks Online.

 

Please let me know if you have other concerns. I'm just around to help.

1 reply

Rubielyn_J
Rubielyn_J
April 7, 2020

Hello there, @dragon1512.

 

Let me guide you on how to reprint your W-2 and W-3 form back in 2018.

 

Here's how:

  1. Choose Taxes at the left navigation pane, then select Payroll Tax.
  2. In the Forms section, choose the Annual Forms link.
  3. In the drop-down menu, select All Employees or a specific employee name.
  4. Choose the W-2, Copies B, C &2 link. It will take you Printable Employee Copies.
  5. In the drop-down menu, select the appropriate period.
  6. Click on View to launch Adobe Reader in a new window.
  7. Choose the print icon on the Reader toolbar.
  8. Click on Print.

For more information about printing W-2 forms, you can refer to this article: Print W-2s forms.

 

If you have any more questions or concerns, please don't hesitate to Reply. Have a blessed day!

D
dragon1512Author
April 8, 2020

hi Rubielyn,

 

thank you for your quick response, and that exactly what i did but at my period drop down, it doesnt have the option for 2018, only 2019. How can i go back 2018 period to print it ?

 

thank you

R
Rea_MAnswer
April 8, 2020

Hello there, dragon1512.

 

I'm here to ensure you can reprint your 2018 W2's and W3 forms. This way, you'll be able to manage your annual forms and keep it for future use.

 

Once you've saved your W2 and W3 copies for 2018 in your QuickBooks account, you can to reprint them in the Archive Forms window. Here's how.

  1. Go to the Taxes menu.
  2. Select Payroll Tax.
  3. In the Form column, click the View and Print Archived Forms hyperlink under the Annual Forms section.
  4. In the Archive Forms window, filter Annual Tax Forms, then choose either W-2, Copies B, C &2, or W-3.
  5. Locate and select the W-2, Copies B, C &2, or W-3 hyperlink.
  6. Click the View button.
  7. Select the Print icon once ready to print.

 

I've attached screenshots below for your reference.

 

In case you're still unable to locate the forms you need after performing the steps above, I'd recommend contacting our QuickBooks Online Support team. They have the tool to archive your W2 and W3 forms for 2018 and guide you until you've successfully printed them.

 

In addition, you can also pull up a variety of payroll reports in QuickBooks. This will give you a closer look of your employee's total wages, deductions, and  tax information in a certain period. For the complete list of available payroll reports and how to pull them up, kindly refer to this article: Run payroll reports.

 

Moreover, you can customize then, memorize the report you've selected to save its settings. For the detailed steps, you can check out this article: Memorize reports in QuickBooks Online.

 

Please let me know if you have other concerns. I'm just around to help.

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