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cayaconstruct
July 28, 2023
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Hourly Time Cost Adjustments

  • July 28, 2023
  • 2 replies
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Am I the only one who ever adjusts the hourly cost rate for different timesheets?  For an example, QBO does not automatically adjust the hourly cost rate when the time is overtime, and so I have to go in & manually change the cost rate of the time, so that we have an accurate cost of the employee doing the job.  We are a service based company, and so time is a huge factor in our cost of doing a job.  And overtime plays a huge factor; it's 1.5 times the cost of regular time.  However, as of yesterday, I can no longer go in & adjust the hourly cost rate on a per timesheet basis.  I'm getting a message of "the time has been approved, unapprove the time to make adjustments".  However, if I unapprove the time in QBT, it will no longer be in QBO.  I spent 1.5 hours yesterday morning with QBO telling me it was a QBT issue, just for QBT to tell me it is a QBO problem.  As it is a feature under projects -> time activity, I'm 99.9% sure it's a QBO issue, but they are claiming they haven't made any changes, and because the problem has the word "time" in it, it's a QBT problem.  Please tell me I'm not the only one who uses this now lost feature.

    Best answer by cayaconstruct

    @menards22, I'm not sure, as I can't seem to open any of the attachments on this tread, including the ones I posted.  I've tried in Chrome & Edge.  Hopefully we don't have to upgrade to Advanced.  I would hate to pay even more each month to a software company that has been declining drastically since "The Great Intuit Merger of 2020".


    @menards22 @TiffPip I've been checking every few days to see if Quickbooks gave us back the feature they took away, and I almost fell out of my chair in surprise when it was back today!!!!  I can adjust my hourly cost rates on the overtime again!!!

    2 replies

    Rubielyn_J
    Rubielyn_J
    July 28, 2023

    Time tracking and accurate cost calculations are indeed vital for service-based companies like yours, where time plays a significant role in determining job costs, @cayaconstruct.

     

    The reason the time disappears from QBO after unapproval is that only the approved time is imported into the system. To address this issue, we can edit the timesheet in QuickBooks Time and then reimport it into QuickBooks Online. 

     

    Here's how to modify the time: 

     

    1. Navigate to Time Entries.
    2. Select Timesheets.
    3. At the right, select the pencil icon () to open Timesheet Editor, and make the changes.
    4. Lastly, click Save.

     

    Additionally, I'll be sharing the following articles to help manage your hourly timesheets in QuickBooks: 

     

    If you have any inquiries or uncertainties about handling hourly time costs, don't hesitate to get in touch with me. I'm here to listen and work closely with you to address your concerns effectively.

    C
    cayaconstructAuthor
    July 28, 2023

    @Rubielyn_J , except that doesn't allow me to update the hourly cost rate, only the time itself.  I am needing to update the hourly cost rate, for things like overtime.  Editing the timesheet in QBT doesn't allow me to update the hourly cost rate.  Maybe you should read the full problem, before trying to give solutions.  You are a typical QB employee.  Not caring about the actual problems of the customers.  And if I am wrong, submit a picture of how following your steps will allow me to update the hourly cost rate of a specific timesheet, as opposed to the general hourly cost rate of an employee.

      JenoP
      JenoP
      July 28, 2023

      Hi there, cayaconstruct.

       

      I logged in to my QBO account and I was still able to edit the hourly cost rate under the Projects Center. 

       

      Can you tell us more details what happens when you tried to edit the rate? Is there an error message? We're asking these questions to make sure that we give you the right steps and information to sort this out.

       

      Please reply back to us to share more details. We look forward to it. 

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      cayaconstructAuthor
      August 4, 2023

      For all of the worthless moderators that keep telling me I need to unapprove the time in QBT in order to adjust the hourly cost rate of the time:  I tried that.  Attached is a screenshot of what I get now.  This time sheet when it's approved and imported into QBO breaks down into 2 time sheets of 3:57 of regular time & :05 of over time.  And as you can see, no where on this new window does it give me the option to adjust the hourly cost rate.

       

      Other Quickbooks users: Am I really the only person who ever used the old window to correct hourly cost rates for overtime, so that cost rates were actually correct?

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