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D
DS127
April 7, 2025
Question

How can I back up Quickbooks Online Payroll data - Rewind doesn't do that

  • April 7, 2025
  • 1 reply
  • 0 views

Can someone tell me how I can backup Quickbooks Online Payroll data?

 

My client has QBO with QBO Payroll and they don't want to pay for Advanced just to get PR data backups.  

Rewind is a most awesome product for QBO backups (I highly recommend! Everyone should be using it.)  But, due to Intuit not allowing the API interface to work with Rewind (security, they say, for real?) you can't use it to backup the payroll info.

 

I'm thinking if Intuit won't let Rewind in to do a backup, then there's probably no other apps out there either that can.  Thus the client has to download PR reports....is that the only way?

thanks.

 

1 reply

R
rvrfrf
April 7, 2025

Thanks for getting in touch with the Community, DS127.

 

If you're using a Payroll Core, Premium, or Elite subscription without accounting, also known as standalone payroll, you can export payroll transactions using Intuit Interchange Format (.IFF).

 

Before doing so, there's a few things you'll want to be aware of:
 

  • Standalone Payroll can't export transactions to accounts with a payroll subscription.
  • Export setup must be complete by your Primary Admin. If they're also a Firm user, they'll need to transfer their role to a non-Firm user first.
  • This process is usable if you've finished payroll setup. Export connection on the standalone account will expire if you have payroll attached to your QuickBooks account.

 

To export payroll data, you'll need to setup your preferences in the payroll account.

 

Here's how:
 

  1. Go to your Core, Premium, or Elite account.
  2. Use the Gear (Settings) icon, then go to Payroll settings.
  3. In Export, click your Pencil (Edit) icon.
  4. Choose the account software you're using. Your options will be QuickBooks Online, QuickBooks Desktop for Mac, QuickBooks Desktop for Windows, or Quicken for Windows or Mac.
  5. Hit Continue.
  6. QuickBooks will create default accounts for wages, expenses, and liabilities. Press the Pencil (Edit) icon to modify these accounts as it appears in your chart of accounts.
  7. When you're finished, select Done twice.

 

You can come back and make changes to these preferences any time.

 

Next, you can begin exporting payroll transactions.

 

If you'd rather use an app to export payroll data, you can search for apps in our QuickBooks App Store.

 

Please don't hesitate to send a reply if there's any additional questions. Have an awesome Monday!

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