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K
kok_treasurer
October 10, 2020
Question

How can I edit Wage Expense Accounts listed on the Payroll Accounting Preferences page in QBO (i.e. edit name and how dollars or hours are entered in a Payroll run)?

  • October 10, 2020
  • 1 reply
  • 0 views
Also, how can I add new Wage Expense Accounts and delete unused accounts?

1 reply

Angelyn_T
Angelyn_T
October 10, 2020

Happy to have you here on the Community page, @kok_treasurer.

 

Modifying the wage expense accounts on the Payroll Preferences can be done through the Chart of Accounts. Let me guide you on how.

 

  1. Open your QuickBooks Online account, then click on Chart of accounts under Your Company.
  2. Look for the account/s you want to edit from the Chart of Accounts window.
  3. Click on the drop-down arrow under Action, then tap Edit.
  4. Make the necessary changes, then save the changes.

To delete the unused accounts, click Make inactive under Action.

 

For additional reference about managing your chart of accounts, feel free to read the details from this article: Understand the chart of accounts in QuickBooks.

 

On the other hand, employees' hours and amounts depend on how you set them up in their record. I'm also adding these links to learn more about the process:

You can always add a comment below if you have any other questions. I'm always here to lend a helping hand. Have a good day!

K
kok_treasurerAuthor
October 10, 2020

Thanks for the reply, but this doesn't answer the question, because I need to change wage categories, not accounts.  The wage category I am trying to change is not an account, and the account editing page doesn't allow the type of change I'm looking to do.

The list I'm trying to edit is reached by "gear">Payroll Settings>Accounting.  On this page there is a left column heading "Wage Expense Accounts".  Next to the heading is a list of the types of pay categories that can be assigned to each employee and which account the item is associated with (paid from).  For our setup the list of wage categories is quite long.  One of the categories is 'Janitor' and it has an account assignment (which I can change).  However, I want to change the 'Janitor' category itself because it is set up improperly, but I can't find any place to create/edit/delete these categories... any additional help would be appreciated.

    Angelyn_T
    Angelyn_T
    October 10, 2020

    Thank you for clarifying your concern, @kok_treasurer.

     

    You can edit/change the pay type or wage items under the Wage Expense Accounts but can't delete them. Let me show you  how.

     

    1. Click on Payroll at the left pane, then select Employees.
    2. Select the name of the employee.
    3. Tap Edit employee.
    4. Under How much do you pay. . ., select Add additional pay types.
    5. To rename or change the pay type, select the edit (pencil) icon beside the pay type's name.
    6. Tap Done.

    You can also read this article to learn more about changing pay types in QuickBooks Online Payroll.

     

    Let me know if you have any other questions. I'm always here to help. Have a good day!

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