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nathan-kohatsu
February 6, 2024
Question

How can I remove terminated/prior employees from the drop down list in the weekly timesheet?

  • February 6, 2024
  • 1 reply
  • 0 views
I've been using QBO since April 2022.  Every week I input timecards using the weekly timesheet.  Terminated employees still show up in the drop down list in alphabetical order.  Is there any button or option that I am missing so that only active employees show up in the timesheet dropdown selection?  

1 reply

A
AdonL
February 6, 2024

Hello there, Nathan. 

 

Inactive or terminated employees remain in the dropdown list since they have payroll data. Currently, there isn't a way to remove them from the dropdown list.

 

In the meantime, select only those active employees when creating timesheets for them.

 

Having the option to eliminate them from the list would be a great feature. I encourage submitting your product suggestion. Our product development team will gather all requests for review. They can incorporate it once it's approved.

 

Here's how:

 

  1. Go to the Gear or Settings icon.
  2. Choose Feedback.
  3. Enter your product suggestion.
  4. Click Next to submit.

 

In addition, I've included this article in case you want to approve, unapprove, or reject timesheets for QuickBooks Time and QuickBooks Online: Approve, unapprove, and reject timesheets for QuickBooks Time (intuit.com) 

 

If you have other concerns regarding your employees, please let me know. I'll help you manage your data in the program. Take care and have a good one.

U
upasini-falconde
April 3, 2024

The terminated employees used to have an asterisk in front of them and were clubbed together by the asterisk. Why was that feature removed? It worked better than the current system of having old and current employees all showing the same drop down. Can't we have a filter for Active employees only?

J
JorgetteG
April 3, 2024

Thank you for joining this thread, @Upasini and I appreciate your efforts to find ways to make it work. I'm here to provide you with some insights and workarounds on how to achieve that.

 

To filter your employee list, follow these steps:

 

  1. Go to Payroll, then Employees.
  2. Above the employee list, select the dropdown and choose Active Employees, Inactive Employees, or All Employees. 

 

 

If you need to terminate an employee without showing them in your accounting records and lists, follow these steps:

 

  1. Go to Payroll.
  2. Click the Employees tab.
  3. Open the employee's details page by selecting their name.
  4. Select Terminate Employee.
  5. Enter the Termination Date 
  6. Check the box in the "Show in employee lists only" section and Click Save.

 

 

I understand how important it is to continue using the feature within your company and being able to filter it according to your preferences.

 

Nevertheless, you can still share your feedback and suggestions with our product engineers by following these steps:

 

  1. Click the Gear Icon.
  2. Under Profile, click on Feedback.
  3. Enter your Suggestions.
  4. Then click Submit.

 

Your insights are invaluable in helping us improve our software as we work to enhance our product and give you and our other clients an even better user experience.

 

In addition, you can take a look at these articles that outline various scenarios that can help you manage your QuickBooks Online payroll:

 

 

In case you need additional support or have any questions concerning QuickBooks, don't hesitate to get in touch with me. I am always here to help and ensure that all of your concerns are addressed promptly and effectively.

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