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info1518
Feb 23, 2021 4:00 AM UTC
Question

How can I save an individual paystub as a PDF?

I need to email an individual their paystub. How can I save the stub to email?

3 replies

GlinetteC
Feb 23, 2021 4:58 AM UTC

I've got the instructions you'll need to save individual paystub as PDF, info1518.

 

Here are the steps:

 

  1. Click Payroll and select the Employees tab.
  2. Click on the Paycheck list link below the Run payroll button.
  3. Select the date. 
  4. Tick the box next to the employee name in order to select the paystubs to print.
  5. Click Print.
  6. On the PDF window, click the Download icon to save the paystub.

Once done, you can either email them to your employees outside QuickBooks or give them access to their paystub online via QuickBooks Workforce.

 

If you choose to utilize the QuickBooks Workforce feature, you can check the detailed guide on how you can send them to your employees in this article: View your paychecks and W-2s in QuickBooks Workforce.

 

Please know that I'm a post away if you have any other questions about sending email paystubs. 

rightdog1
May 31, 2023 9:26 PM UTC

The type i need for an employee is not a pdf from print but a save as pdf. is this possible?

SirielJeaB
May 31, 2023 11:48 PM UTC

Hi, rightdog1. Receiving your first post in the Community forum is greatly appreciated. I'd be delighted to assist with your concern.

 

If you pay employees through paper checks, you can easily save them as pdf using your payroll product. Please see the steps and screenshots below:

 

  1. Go to the Payroll menu, then choose Employees.


     
  2. Click the Paycheck list link under the Run payroll option.


     
  3. Pick your employee by ticking the checkbox.
  4. Hit the Export dropdown button, then tap the Print or save PDF option.


     
  5. Select Save as PDF.

 

Moreover, the following articles will help you in managing your payroll moving forward:

 

 

We are eager to help you with any payroll-related concerns you may have, rightdog1. If you require any additional help, feel free to comment below. Enjoy your day!

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