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info-linatural-h
December 17, 2021
Question

How can we run a payroll on an annual basis? i.e. pay employee a lump sum once / year? frequency available to select from " Pay frequency" does not offer "annual basis".

  • December 17, 2021
  • 2 replies
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2 replies

MonicaM3
MonicaM3
December 17, 2021

Welcome to the Community @info-linatural-h.

 

Thanks for checking in for help with setting up an annual pay schedule. I’m happy to provide you with some information about pay schedules.

 

QuickBooks Payroll supports weekly, bi-weekly, semi-monthly, and monthly pay schedules. Depending on your payroll product, you can learn about setting up and managing payroll schedules here: Set up and manage payroll schedules

 

To pay an employee annually, you could create an unscheduled paycheck for the employee. Here’s how: Create an Unscheduled paycheck

 

Each state has a different requirement regarding payment frequency. I recommend checking out the U.S Department of Labor for more information on the requirements for your state.

 

Let me know if you have additional questions about pay frequency or anything else. I'm happy to help and just a quick click away.

 

Take care!

I
info-linatural-hAuthor
December 21, 2021

Hi Monica,

 

Thanks so much for the reply. We followed the steps described here: for running an "unscheduled Paycheck".  https://quickbooks.intuit.com/learn-support/en-us/help-article/pay-schedules/create-unscheduled-payroll-check/L9n05Zf7g_US_en_US

 

However, we failed to find the option where you can "create another check" under step 3 in the page above. Could you please advise more precisely where we can find this option?

 

Thank you!

 

Best regards,

Margaret

 

I
info-linatural-hAuthor
December 21, 2021

Hi Monica,

 

Thanks so much for the reply! We tried the steps for creating an unscheduled payroll: https://quickbooks.intuit.com/learn-support/en-us/help-article/pay-schedules/create-unscheduled-payroll-check/L9n05Zf7g_US_en_US.

 

However, failed to find where to "create another check" under step 3. Could you please precisely advise how we could find this option? (note we use Quickbooks Online), not desktop). 

 

Thank you!

 

Best,

Margaret

LieraMarie_A
LieraMarie_A
December 21, 2021

Thanks for getting in touch with us, @info-linatural-h. I'm here to share additional information about creating unscheduled paychecks.

 

The Create another check option will only show up once you've created a check for the current period. Here's a screenshot for your reference:

 

Another workaround to paying your employee a lump sum payment for a year is to use a Commission pay type.

 

Here's how:

  1. Go to the Payroll menu, then select Employees.
  2. Select the employee's name.
  3. Select the Edit ✎ icon next to Pay.
  4. In the How much do you pay employee section, select the small arrow ▼ icon and choose Commission Only.
  5. Select Done.

 

You can also pay them a commission along with their regular pay. Here's how:

  1. Go to the Payroll menu, then select Employees.
  2. Select the employee's name.
  3. Select the Edit ✎ icon next to Pay.
  4. In the How much do you Pay employee section, select the Edit ✎ icon or +Add additional pay types.
  5. Select Commission.
  6. You can change the Commission name if you want. Select the Edit ✎ icon to change it.
  7. Select Done, then Done.

 

Once done, you can create a commission paycheck. For the detailed steps, refer to this article and proceed to Step 2: Pay employees a commission.

 

We've also got you a Year-End Checklist to prepare your tax forms and wrap up this year’s payroll.

 

Be sure to come back if you have other questions about running payroll. The Community always got your back.

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