How do I add a cost rate to approved time entry?

Hi there, @kayak360.

The best route is to approve the Weekly Timesheet in your QuickBooks Online (QBO) account. You can pull up the weekly timesheet data to update the total time cost of your staff. Doing this won't change the hours, but just the billable per-hour cost itself.

Here's how:

1. Click the + New button, then choose Weekly timesheet.
2. Select the staff's profile under the first drop-down menu. 
3. Enter the date range on the second one. 
4. In the Billable/hr box, enter the cost per hour. 
5. Click Save and close. 

Please note that if your service items have a cost, QuickBooks Online will always follow that rate. In this case, you'll want to edit the item's sales price rate or enter a zero amount.

Once done, you can now create an invoice or use your payroll provider.

I've collected these articles that will guide you in tracking your employee's timesheets:

• View, edit, and approve TSheets time in QuickBooks Online
• Edit or delete your timesheet in TSheets Web

Please feel free to reach back out if you have any other questions. I'll be here to help in any way that I can. Take good care.