How do I know if my state W2 and W 3 were filed by quick books

Thanks for posting here, @marilynpayne.

Let me share insights about when QuickBooks files your W-2 and W-3 tax forms.

If the Automated Taxes and Forms option is ON, the W-2 will become available in your product by January 15. There's nothing you need to do. QuickBooks will file the W-2s for you and send copies to your employees if they opt for a paper copy.

However, if it's turned off and you're set up to pay and file electronically through QuickBooks, e-file your W-2s before 5:00 PM PT by January 30 so they can be processed by the next day. 

Once we've processed your filing, an email will let you know it's complete. Here's how to check the status of your filing: 

1. Go to Taxes, then Payroll Tax.
2. Select Filings.
3. Select Filter and choose the form or report you want to see. Or scroll down to the filings under Done. You'll see the status next to the tax name. Select Archived forms and filings if you don't see your filing on this screen.

You can also refer to these tax filing statuses:

• Not Transmitted: You did your part, but we haven't sent it to the IRS, state, or local tax agency yet.
• Transmitted: We sent the form to the agency. But the agency hasn't processed it yet. The IRS generally processes forms within a few weeks. State agencies can take anywhere from a few days to a few weeks.
• Accepted: The agency has received and accepted the form.
• Rejected: The receiving agency has received and rejected the form.  Review the rejection letter emailed to you for the specific reason.

Concerning to W-3 tax form, there's no need to file it. If we file your W-2s, or you file them electronically with our payroll services.

Feel free to read these articles for more details: 

• File your W-2 and W-3 forms.
• Check the status of your payroll tax payments of filings send through QuickBooks Payroll.

To help you wrap up this year's payroll and prepare for the next. You can read this article: Year-end Checklist for QuickBooks Online Payroll.

For additional questions about filing your payroll tax forms in QuickBooks, don't hesitate to reply to this post. I'll be willing to lend a hand. Keep safe and have a good one.

We went to file our W-2's today and for the federal forms the status is "submitted" and for the state forms (Michigan) the status is "filed".  What is the difference and how do I know if both were filed ok?  TIA

I appreciate your focus on your filings, Larharmon. Let’s clarify the filing status so you have a complete understanding moving forward.

The Submitted status for your federal W-2 forms means that QuickBooks has received your forms but has not yet sent them to the Social Security Administration (SSA). This indicates that your information is in the system but is still being finalized for submission.

On the other hand, the Filed status for your state forms means that they have already been sent to the state agencies and officially filed. This indicates that the state has accepted your filings.

You will receive notification emails at each stage of the filing process, to keep you informed about updates or confirmations related to your submissions.

Additionally, I'll share this valuable article to ensure you remain compliant with tax requirements and reduce the risk of penalties due to late or incorrect filings: Year-end checklist for QuickBooks Online Payroll.

I also recommend using the QuickBooks Payroll platform to access certified experts for any payroll tax concerns and streamline your payroll processes. This allows you to focus on your core business while ensuring your payroll tax obligations are managed accurately and efficiently.

Thank you for the opportunity to connect with you here, Larharmon. If there’s anything else on your mind or you need assistance with your fillings or payroll matters, let us know in this thread. Your commitment to staying organized is impressive, and I look forward to helping you navigate this tax season smoothly.